An Accounts Assistant cum Administrator plays a crucial role in supporting the financial and administrative functions of the LHRC. This position involves handling a variety of accounting tasks while also managing office administrative duties to ensure the smooth operation of the LHRC Sub office in Arusha.

Duties and responsibilities

Monitor and manage petty cash transactions and reconciliation.
Maintain accurate and up-to-date financial records.
Timely liquidation of petty cash and ensure all payments are supported with proper documents in accordance with Organization policies and Country laws.
Verify and rectify inconsistencies in petty cash financial records.
Assist in budgeting and forecasting processes for the Sub-Office
Prepare and present to senior accountant’s regular financial reports as may be required from time to time.
Timely payment to suppliers in accordance with organization policies
Liaise with the Accountant for coordination and support of the annual external audit and periodic internal audits.
Support month-end and year-end financial statements close out process.
Input financial data into accounting software or spreadsheets.
Collaborate with Accountant to successfully execute various accounting tasks.
Ensure confidentiality and security of financial and administrative documents.
Any other duties assigned by Supervisor.

Administrative Duties

Manage office supplies and equipment, and order as needed.
Assist in scheduling appointments, meetings, and travel arrangements.
Coordinate office maintenance and repairs
Liaise with Procurement unit at HQ for all Sub Office procurement needs.
Maintain and asset register at the sub-Office and monitor their conditions and movements.
Assist in all Sub office logistics and report to the Administration Officer at HQ
Ensure the Office working environment is clean and safe at all the time.
Support HR functions such as recruitment, onboarding, and documentation.
Maintain organized and accessible electronic and physical files.
Communicate with vendors, clients, and employees professionally and promptly.

Minimum qualifications required.

To be considered for this position, candidates must meet the following eligibility criteria:

At least two (2) years’ working experience as a finance or accounting assistant.
Bachelor’s degree in accounting and finance or any relevant field.

Required Knowledge, Skills, and abilities.

Thorough knowledge of basic accounting procedures
Knowledge of International Public Sector Accounting Standards (IPSAS)
Awareness of NGOs operations
Familiarity with financial statements basics
Some experience with general ledger functions and the month-end/year-end financial statement close- out process
Proficiency in accounting software and MS Office applications
Advanced MS Excel skills
Office Administration Skills
Proven experience in accounting and administrative roles.