Management and Support:

• Provide technical support and advice to the Finance teams, Support and Program Teams on financial, budgeting and budget follow-up.
• Provide technical support in the ERP System (Microsoft Dynamics) on the Project & Accounting modules when needed.
• Train and support the finance team and budget holders in DRC Dynamics functionalities in the areas of concern.
• Provide support to field finance teams and regularly travel to make sure financial procedures are respected in each field office.
• Proactively identify and act upon capacity building needs of non-finance staff providing training and other capacity-building where necessary to ensure that non-finance staff capacity is continuously developing.
• Conduct training for Budget Holders, guiding them through Budgeting, donor compliance and compliance to DRC handbook.

Budget control, planning and reporting

• Build budget proposals, including budgeting for support costs for the Country Office, collaboration with the programme managers and support services functions.
• Responsible and ensure on time creation of projects, budget forecast and/or budget modification in Dynamics according to the budget structures approved by Donors, in conformity with budget holding policies, resource scheduling and use of cost categories.
• Proceed to the creation of co-funding parameters between projects and those cost entries are correctly registered as co-funding in Dynamics.
• Assist for timely delivery of accurate and quality financial reports including institutional donor reports where required for all projects implemented in the country, in the required formats and the internal reports to colleagues and HQ.
• Review and validation of project financial reports for compliance with DRC’s Operations handbook and donor policies and procedures (ie: budget flexibility, eligible costs, report format, etc) prior submission to HQ and donors.
• Ensure that BFU tool is updated monthly, including accounting and provisions.
• Review Budget Follow Up/Transaction details for all projects and in coordination with the relevant program managers, ensure postings are done correctly, overspending’s are rebooked on monthly basis
• Ensure monthly meetings are held with project managers to discuss key variances, reasons for these, and any remedial action that is required.
• Work closely with program team during preparing project forecast and make sure the allocation of staff/other expenses are accurate.
• Support Deputy Finance Manager in financial analysis, master budget preparation, gap analysis and in budget re-alignment.
• Minimum Requirements:

  EDUCATION:

  • Master’s or Bachelor’s Degree in Accounting, financial management or related field

  Experience and technical competencies:

  • Minimum 3 years’ proven progressive experience in finance related positions
  • Proven experience in working donor budget and reporting for DANIDA/SIDA/USAID/EU/UN grants.
  • Solid knowledge and understanding of donor compliance and procedures.
  • Strong interpersonal and communication skills and the ability to work under pressure
  • Excellent skills in the use of computers (MS Word, Excel, Power Point);
  • Experience in working with an ERP system.

  LANGUAGE:

  • Strong command of spoken and written English.