KEY RESPONSIBILITIES

1. Financial Management, Procurement, and Accounting

• Ensure accurate and comprehensive accounting of the office’s financial resources and expenditures. Act as a Certifying Officer to ensure procurement and financial transactions adhere to established procedures.
• Balance daily transactions of sales team with the system to minimize financial risk.
• Generate daily, weekly and monthly financial reports.
• Prepare financial statements and participate in audits.
• Efficiently manage banking activities and reconcile bank statements.
• Prepare tax retums and contribute to the development and review of annual budgets.

2. Human Resources (HR) Accountabilities:

• Administer day-to-day HR issues, ensuring compliance with Malawi labor laws.
• Participate in identifying staffing requirements and reviewing contracts.
• Provide or facilitate related training for office personnel.
• Maintain and update HR records.

3. Safety and Security Accountabilities:

• Ensure compliance with standard operating procedures related to safety and security.

4. Logistics Accountabilities:

• Supervise the maintenance, upkeep, and operation of technical facilities and installations, prioritizing a healthy and safe working environment.
• Perform any other related duties assigned from time to time.

QUALIFICATIONS

• Education: University degree in Finance, Business Administration, Accounting, or a related discipline.
• Work Experience: Minimum of 2 years of progressively responsible experience in management, finance, and administration.

SKILLS AND COMPETENCIES

• Ability to coordinate and monitor work plans, both individually and within a team.
• Provide quality and timely support and services
• Ensure compliance with rules, regulations, and administrative processes.
• Strong analytical and numerical skills.
• Good IT skills.
• Knowledge and experience in transport and logistics are advantageous