RESPONSIBILITIES
The PFO’s responsibilities include the following:
1. SUPPORT TO POSITIONING AND FUNDRAISING
All of the below tasks are in support of the CC, and involvement may vary according to the profile, seniority
and context.
Context Analysis
• Support to analysing the related countries socio-economic situation, (donor) trends, funding
trends, needs and gaps
• Regularly conduct stakeholder analysis, who does what and where
• Alert the Country Coordinators (CCs) of gaps and emerging needs in order to trigger donor
discussions/assessments in a timely manner
Strategy development and Fundraising
• Contribute to the development of a mission programme strategy in alignment with IMPACT global
strategy and road map through engagement with external actors, context monitoring, and relevant
focal points

Based on the IMPACT strategy, support the identification of funding opportunities and donors to
ensure funding continuity as well as support the diversification of IMPACT’s donor portfolio
through tracking funding opportunities, also potentially engaging with donors and donor working
groups.
• In line with IMPACT strategy and expertise, contribute to partners mapping, to support identifying
potential relevant international and/or local partners (academia, think tanks, national and
international NGOs, private sector partners, etc.)
External relations
• In coordination with the CCs, support the overall cooperation with IMPACT’s sister organisation
ACTED (hosting IMPACT in its field of operations) in relation to project development and grants
management ensuring communication is regular and timely and synergies are sought and built.
• Contribute to establishing, maintaining and improving active and regular working relationships
with donors and, where relevant, act as point of contact for all formal/informal donor
communication
• Establish, maintain and improve active and regular working relationships with IMPACT partners,
NGOs, UN agencies, relevant working groups, consortia and academia in relation to project
implementation and proposal development.
• Maintain an up to date directory of donors, international and local NGOs, other partners and
stakeholders
• Ensure fundraising activities are appropriately tracked in the Funding Tracker (or similar tool),
which is updated on a regular basis to log in latest negotiations and proposal possibilities with
donors.
2. GRANT MANAGEMENT
Proposal Development
• Oversee project proposal conceptualisation (problem statement, logframe), and the development
of other fundraising documents (Expressions of Interest, concept notes) in line with IMPACT
country strategy and donor requirements and in close collaboration with IMPACT/hosting partner
Field and HQ PIPD and finance
• Liaise with the CC, Research Managers, Operations manager and other relevant departments to
ensure proposals are relevant and technically sound, as well as with other internal stakeholders
such as Finance for the budget and other budget related documents (e.g. budget narrative)
• Ensure that learning from previous projects (e.g., lessons learnt and best practices) is
incorporated into new proposals
• Ensure validation of all proposals before submission to IMPACT HQ PIPD, and validation from
IMAPCT HQ PIPD, as well as relevant HQ partner’s through partner’s field focal point (where
relevant) is sought.
• Ensure follow up tool (such as the fundraising tracker) is correctly up to date.
• Address and coordinate the timely response and submission to all comments by donors on
proposals in liaison with relevant staff in country, IMPACT HQ PIPD and Finance teams.
Contracting
• In coordination with the CC and IMPACT HQ, review/negotiate proposals and/or contracts with
donors, ensuring requirements are clear and understood
• Contribute to due diligence exercises of funding partners in liaison with HQ

Project Implementation and Follow up
• Ensure the timely completion of grant related processes such as Project cards, Monthly Reporting
Follow Up (RFU) and Reporting Deadline Tracker
• Ensure timely Kick-off meetings are held involving all project components and focal points
• Ensure the establishment and regular update of project progress, key findings and success
stories (including key M&E findings – where relevant)
• Ensure that all contractual obligations are clearly defined and communicated internally in terms
of deliverables as well as narrative and financial reporting requirements, in close coordination
with HQ PIPD and (as relevant) with partner’s PD and finance department
• When any issue is identified in meeting deliverables in the given timeframe and budget, inform
relevant staff in country and suggest potential solutions that would meet donor rules
• Ensure ad hoc requests from donors are addressed in liaison with the CC, Programme and
support teams
• Implement and oversee the project specific filing system for grant management and ensure it is
regularly updated.
• Provide ad-hoc support to project implementation through trouble shooting and eliminating
blocking points
Reporting
• Oversee the development of quality project narrative and M&E reports (in support of donors’
requests), reflecting the progress and status of projects in a transparent, timely and professional
manner, in liaison with IMPACT HQ PIPD and finance
• Liaise with Program teams when preparing reports, and with Finance to ensure coherence and
alignment between financial and narrative reports by crosschecking the matching of data in the
narrative and financial reports
• Oversee the monthly RFU and ensure smooth and regular communication with IMPACT HQ PIPD
• Where relevant, ensure regular coordination with partner’s Project Development, Finance and
other FLAT departments at all stages of project development and implementation, including
consultations for donor discussions, participation in project kick off and lessons learnt meetings,
and drafting of donor reports or amendment requests
Partnerships
In close liaison with and under the supervision from the CC:
• Contribute to identifying potential partnerships for providing operational and/or technical support
for IMPACT programs
• Contribute to due diligence and vetting of partners in close liaison with IMPACT PIPD and
partner’s FLAT departments.
• In coordination with HQ PIPD, facilitate or take part in discussions with implementing partners,
including in relation to formalizing contractual modalities (due diligence and outline of contracts)
• Ensure partners have a clear understanding in terms of IMPACT policies, procedures,
compliance, programmatic and financial reporting requirements
• Where relevant, review partner reporting regularly and flag any issues in a timely manner to RC,
CC, Finance and partner focal points, and suggest potential solutions
• Where relevant, act as field point of contact for all formal/informal implementing partner
communication

MONITORING AND EVALUATION
• Ensure a clear M&E framework for each ongoing project is developed based on project proposals,
implementation plans, and donor reporting requirements (including contractual monitoring and
evaluation indicators to be tracked as part of activities)
• Ensure M&E policies and procedures are implemented, maintained and tracked for reporting
purposes
• Ensure that M&E findings are reflected and their recommendations are incorporated in future
concept notes, proposals, donor reports and implementation plans
REQUIREMENTS
• Excellent academic qualifications, including a Master’s degree in a relevant discipline
(International Relations, Political Sciences, Social Research, Economics, Development
Studies, or similar), required;
• Familiarity with the humanitarian coordination system, and understanding of donor and
governmental requirements, required;
• Excellent communication and drafting skills for effective reporting; required
• Proven knowledge of the Microsoft Office Suite, to include Word, Excel, and PowerPoint,
Office 365, the Adobe package and Trello required;
• Coordination, organisational and planning skills required, including ability to manage large
workloads, effectively meet deadlines, through an excellent ability to multi-task and prioritise
in complex environment;
• A self-starter with a proven ability to work independently;
• Past experience in field work is desirable;
• Solution-oriented, flexible, and open-minded, including ability to operate in a cross-cultural
environment required
• A sense of curiosity, the drive to improve the humanitarian sector, and ability to see the big
picture.
• Fluency in English required;
• Working knowledge of Arabic will be an asset
• Ability to operate in a complex and challenging security environment
COMPENSATION AND BENEFITS
• For this position, salary of 2’400 CHF monthly (before income tax), etc as well as a monthly
living allowance of 300 USD
o NB – IMPACT salaries are strictly determined by our salary grid depending on the
grade of the position and the level of education of staff. A location-dependent security
and/or isolation adjustment is then applied as a recognition that some staff are
required to work in difficult places where living and working conditions are much more
difficult than elsewhere.
• Accommodation and food provided in a guesthouse. NB – IMPACT is hosted by ACTED in
this country .

Enrolment in Swiss private pension fund (Swisslife – approx. 9.975% of staff gross salary),
health insurance, life insurance and repatriation assistance
• Flight tickets every 6 months & visa fees covered (in-country travel costs and professional
expenses are fully covered)
• R&R after 2-3 months (flight ticket up to 500$ + 200$ of living allowance) if duty station allows
• Contribution to the luggage transportation: between 20 and 100 kgs, depending on the length
of the contract (+ luggage and personal property insurance)
• Annual leave of 36 days per year. Public holidays of the country of assignment.
Family/compassionate leave when applicable.
• Predeparture induction – 3 days at IMPACT Initiatives’s HQ in Geneva + one week predeparture training in ACTED HQ in Paris, including a 4-days in situ security training;
• Enrolment in IMPACT Initiatives Research Foundational Learning Programme within the first
3 months from the start of contract.
• IMPACT prioritizes the psychological safety of its staff and the health insurance provided
covers, among others, up to 1000 € per year of psychosocial counselling fees