Execute administrative and finance related tasks and follow up of project accountancy to support the Project Finance-HR Manager following MSF standard and procedures, in order to ensure legal compliance and keep a strict control over monetary resources to achieve project objectives.

ACCOUNTABILITIES

Ensure effective implementation of internal finance policies within the domain.

Carry out all cash and bank transactions record into the accounting software and cross check with daily or weekly reconciliations to ensure registers are updated accurately, with support from the Project Fin & HR Manager and/or the Accounting Manager (ACMA) when necessary.

Cash management: in charge of planning, organise and follow-up cash needs on a daily and monthly basis, applying the highest control, transparency and compliance with procedures.

Conduct regular and accurate counts of cash, ensuring proper reconciliation with financial records.

Maintain an accurate and up-to-date cash book, recording all transactions promptly.

Manage and account for cash advances, ensuring proper documentation and reconciliation.

Bank transfers: Ensure all requests comply with documentation standards required for supplier payment including implement timely follow-up on pending documentation such as EFD  receipts, post transaction completion

Exercise strict control measure over all payments process, ensuring expenses are verified and validated to ensure compliance with financial policies

Identify suppliers eligible for Withholding Tax retention and ensure prompt processing of their payments before the end of the month

Keep up to date the hard copy accountancy and gurantee its delivery to Coordination office at the beginning of next month.

Follow up all contracts to inform on time the Project Fin & HR Manager when there is a need to arrange a renewal,  compile additional documents or updating essential information.

Efficiently organize and classify financial documents, maintaining a systematic filing system for easy retrieval, audit readiness, and comprehensive record-keeping

Work diligently to maintain the accuracy of financial data, contributing to the overall integrity of the financial records.

Collaborate with the Project Fin & HR Manager and/or the ACMA to seek guidance, support, and ensure alignment with organizational financial objectives

To assume the responsibilities of the HR Assistant as required or in their absence

Carry out any other finance and administration tasks delegated by the Project Fin &HR Manager.

Minimum Educational Qualification:

Diploma in Finance or  Business Administration.

Experience: 

Working with NGO is added advantage

Languages:

Knowledge of both English and Swhili is mandatory.

Competencies and Knowledge:

Essential computer literacy – proficient in Microsoft Excel and Word

Attention to detail and accuracy in data management