General Duties and Responsibilities:

Plan, organize, coordinate, and monitor export related financial operations and related accounts; supervise general accounting activities, analyze, and maintain effective internal control; manage cost and budgetary related activities while ensuring company policy and procedures and financial guidelines.

Specific Duties and Responsibilities:

• Plan and manage all financial and cost accounts in relation to the export operations in accordance to finance policy and procedures and acceptable accounting practices and principles.
• Oversee verification of payment requests and preparation of cheques and other forms of payments in connection to export operations.
• Ensure that legal financial obligations are met, receivables are collected and financial documents are handled properly.
• Ensure that loans and other financial obligations are settled on time, and receivables are collected as per schedule.
• Collaborate with the head office Finance department to ensure that the ECX bank account is always showing the required balance.
• Monitor reconciliation of daily cash balance with the bank balance, and seek explanation for any variance happened.
• Ensure that bank accounts of the export operations are reconciled and reported on monthly basis.
• Collaborate with the head office Finance department to device mechanisms for reducing cost of the export operations and thereby increase chances of profitability of the export Business Unit.
• Ensure that reports are prepared based on reconciled cash collection against cash sales, cash receipts and cash deposits.
• Approve cheque and/or petty cash payments based on financial guidelines.
• Monitor preparation of stock balance for each export commodity, and make necessary reconciliations with the corresponding store balances.
• Ensure that cost accumulation sheet is prepared for each GIT items of export products.
• Ensure that cost of exporting operations for each commodity is maintained and analyzed to make necessary improvements.
• Oversee the status of work in process, and finished goods accounts to ensure that balances of export commodities are accurate and optimum at all times.
• Ensure that performance reports show cost and profit of every export commodity.
• Closely monitor cash transfers between banks, and cash deposits are performed with maximum care and by following all applicable financial guidelines and procedures.
• Make monthly bank reconciliation for the Export Business Unit.
• Based on daily cash balance reports, recommend cash transfer to other work units to avoid having idle cash that will result in unnecessary costs.
• Forecast cash demand in advance by analyzing the amount needed and the maturity date of obligations, commitments (like loan repayment, taxes & any substantial L/C settlement).
• Ensure timely collection of bank credit advice, bank deposit slips, vouchers and/or cash sales invoice; and maintain supporting documents for any necessary reference in the future.
• Make ageing analysis of export related receivables and devise strategies for the timely collection of such receivables.
• Settle purchase advance payments and long outstanding liabilities before they are converted into a long outstanding issue.
• Check the timely and accurate payment of VAT, withholding tax, and other obligations.
• Collaborate with the MIS department to computerize all data that relate to the financial and cost accounting activities of the Export Business Unit.
• Ensure that books of accounting are maintained; cheques, receivables, and other financial documents are kept properly and they are safeguarded against any misuse.
• Ensure timely reconciliation of accounts with other business partners such as insurance, customers, suppliers etc.
• Conduct employee performance appraisal periodically to evaluate how well employees have completed their duty and to take any needful action accordingly.
• Prepare monthly reports for submission to the Export Manager.

Job Requirements

Qualification : BA Degree in Finance and Accounting

Work Experience : 8 years’ experience out of which at least 4 years in export business

Required Competence :

• Advanced skill in administration of finance and strong analytical skills
• Financial report writing, inventory control systems and accounting
• Outstanding knowledge and understanding of IFRS and other relevant laws
• Knowledge of enterprise planning software (ERP)
• Computer skill, communication skills, English language proficiency.