The Finance Officer will be responsible for financial activities in the project implementation of project location.

Under guidance of the Finance Coordinator, this position will support the Finance department’s management of accounting systems, policies, and procedures in compliance with accounting standards, Generally Accepted Accounting Principles (GAAP), donor’s rules and regulations, and legal requirements to support high-quality programs serving the vulnerable. As part of an experienced finance team, you will help coordinate daily financial activities through the duties outlined below

Through strategic implementation of this project, he/she will directly work to contribute to the execution of HHAI overall mission and strategic plan goals for 2024.

Job Description / Principal Accountabilities
Tasks and Main Responsibilities (% Of Time – 100%):

• Provide operational oversight function on cash/bank transactions in the finance unit for this project
• Ensure accuracy of all data required for processing financial transactions to assigned accounts into the QuickBooks financial accounting package.
• Participate in the improvement of the accounting system and internal control.
• Follow up and review all project-related travel requests and liquidations in linen with travel policy.
• Prepare bank reconciliation statements on a monthly basis for review by the Finance Lead timely.
• Monitor balances in account receivables and payables, prepare reports on material exceptions to policies or identify long outstanding ones for corrective actions
• Ensure that all statutory deductions such as Withholding Tax (WHT) are promptly remitted to the relevant statutory authority monthly
• Assist in conducting training on financial matters for the project team when necessary.
• Support the preparation of monthly and end-of-project financial reports
• Accomplish other tasks as requested by the Finance Lead.

Key Relationships (Excluding own line Manager and Staff)
Internal:

• Program Coordinator/State Coordinator
• Finance and Support Services team
• Various staff based in all HHAI core departments, as and when necessary (e.g. funding, PDA, MEAL, finance, PPA)

External:

• Partners
• Consultants
• Service Providers/Stakeholders (Other NGOs)
• Government agencies
• Community leaders/CBOs

Knowledge (Education & Related Experience)

• B.Sc. or HND. in Accounting, Finance, or a related field is strongly preferred. A master’s level degree is an advantage.
• A minimum of 2 years of progressive financial management experience on development projects is required.
• Experience and knowledge of Global Fund regulations, policies, procedures, and familiarity with sub grants management is an advantage.
• Fluency in English is required.
• Strong analytical and computer skills, especially with accounting software, spreadsheets, and financial analysis, and knowledge of the usage of Quick Book are preferred.

Skills (Special Training or Competence):

• Ability to observe and understand cultural and social contexts and reflect the understandings in programming
• Excellent analytical and report writing skills
• Strong community engagement and facilitation skill
• Ability to infuse positive energy to the team
• Attention to detail, keen at following procedures and meeting deadlines
• Ability to organize tasks simultaneously and prioritize work
• Strong verbal and written communication skills
• Strong interpersonal skills working with cross cultural and multi diverse teams
• Ability to build strong working relationships for partnerships
• Standards of Professional Conduct especially on integrity, service, and accountability

Key Behaviours:

• Interpersonal and intercultural sensitivity.
• Social and receptive (active listener).
• High degree of integrity.
• Ability to work independently and as a part of the team, as the situation dictates.
• Pro-active and ready to take initiative.
• Ability to assimilate and handle a wide range of information efficiently and effectively.
• High level of stress tolerance and ability to work under pressure with minimum supervision.
• Willingness to undertake extensive field trip within PCO working area