Tasks and Responsibilities:

The Administration and Finance Director:

• Leads, guides and manages the day-to-day administrative and finance activities;
• Plans, organizes, directs and performs the Association’s financial resources, human resources, general services, and business development functions;
• Ensures that EEA’s financial reporting systems are timely, accurate, complete, and transparent that can satisfy the requirements of stakeholders;
• Ensures the financial management, budget forecast and variance analysis made on a regular basis and up-to-date;
• Manages donors’ funds as per the terms and conditions of grants by ensuring compliance to their requirements pertaining to budget utilization, cash management, recording transactions, reporting and maintaining proper documentation;
• Co-ordinates the activities of the human resource management and general services;
• Ensures the provision of general services such as property administration, transport and security, duplication and printing, documentation/archives, insurances, if any;
• Ensures that the Association’s properties and buildings are cleaned, maintained and repaired at all times;
• Updates, revises, and amends the operating procedures for financial, human, purchasing, and revenue generating activities of the Association.
• Establishes systems for the proper custody of cash, bills, documents, stores, etc., of the Association.
• Establishes and implements proper internal control systems so as to minimize risks of fraud, errors, and compliance violations; protect assets from theft, misuse, or damage; ensures accuracy and reliability of financial reports; contribute to efficient and effective operations by reducing inefficiencies; and promotes accountability and transparency within the Association and provide reliable and timely information to management.
• Plans and implements capacity building strategies for capacitating the knowledge, capability and skills of the support staff of the Association;
• Advises the Chief Executive Officer and others on matters regarding human resources, finances, general services and business development services;
• Ensures that staff benefits are administered based on the human resource policies of the Association;
• Prepares and submits monthly, quarterly, annual, or periodic plans and their performance to management on a timely basis;
• Ensures that standard operating procedures of the Association do not hinder effectiveness and efficiency of research activities;
• Ensures and provides administrative, logistic and financial services to the staff and different units of the Association;
• Ensures staff performances are regularly evaluated, and complies evaluation results for timely decision making.
• Performs other duties as assigned and required;

Job Requirements

Education: MBA/MA/ MSc in Management/ Accounting/ Economics/Marketing or related fields;

Experience: 11 years of relevant work experience out of which at least 3 years in managerial position.

Personal Qualities:

Language: Proficiency in English and Amharic is required. Knowledge of other national and international languages is an advantage.

Skills:

• Basic computer and interpersonal skills.
• High ethical and behavioral competence.

Knowledge:

Personnel and Human Resources: Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Administration and Management: Knowledge management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources.

Law and Government: Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, and agency rules.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Management of Personnel Resources: Motivating, developing, and directing people as they work, identifying the best people for the job.

Speaking: Talking to others to convey information effectively.

Judgment and Decision Making: Considering the relative costs and benefits of potential actions to choose the most appropriate one.