- Prepares and supervises the preparation of financial analysis regarding Advances, based on organization and donors’ procedures.
- Ensures that books of accounts are maintained checks, receipts, vouchers, and other financial documents are kept properly and that they are safeguarded against misuse.
- Review petty cash payments and ensure timely replenishment.
Data Entry
- Data entry of financial transaction in the SBD after detailed review of financial documents of payments
- Updating the payment information in SBD in a weekly basis.
Filling /Maintain Proper Documentation
- Ensure all financial documents are labelled, stamped with “PAID” marks, and make sure all transactions have been properly identified ((or invoices voucher; and for journals transactions number).
- Arrange all financial documents for internal as well as external auditors up on request.
Compliance and Internal Controls
- Ensure compliance with organizational financial policies, procedures, and donor regulations.
- Implement and maintain effective internal controls to safeguard assets and prevent fraud.
- Coordinate with auditors during internal and external audits
Stakeholder Coordination
- Collaborate with program managers and other departments to provide financial guidance and support.
- Liaise with external stakeholders, including banks, vendors, and donors, to resolve financial issues and ensure smooth operations.
Staff Management
- Supervises and supports the Finance Officer and the Accounts Clerk. Orients, trains, and coaches the Finance Officer and Accounts Analyst.
- Completes all performance management activities including performance planning, monitoring, and annual performance appraisals.
Qualifications
- Bachelor’s degree in finance, Accounting, or a related field.
- A minimum of five years’ related experience in financial management, preferably in a field office or non-profit organization.
- Strong knowledge of financial accounting principles and practices.
- Proficiency in financial software and MS Office applications.
- Excellent analytical and problem-solving skills.
- Strong attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to work independently and meet deadlines.
Competencies:
- Accuracy
- Controlling Progress
- Service Minded
- Integrity
- Result Orientation
