The Global Alliance for Improved Nutrition (GAIN) is seeking a Finance Assistant to provide support on financial, administration and internal control services at GAIN Tanzania. This role will be offered on a 2 years’ fixed term contract, subject to availability of funding. You will be based in GAIN’s Tanzania office in Dar es Salaam, Tanzania.

Reporting to the Finance and Administration Manager, the Finance Assistant will be responsible for supporting the successful operations management of GAIN Tanzania office in accordance with GAIN policies and Tanzania laws. You will be responsible for all aspects of bookkeeping and accounts, procurement support assets tracking and control, effective financial reporting processing in a timely, accurate, relevant, and informative manner and general administration or operations duties.

You will also be responsible for ensuring compliance with external requirements, such as local laws and regulations, donor, partner, service provider and vendor contractual obligations and in supporting the Country Director and local team in maintaining good relationships with external stakeholders such as government regulatory bodies, service providers and consultants.

Key Responsibilities include
• Ensuring all payment requisitions are complete and have all necessary documentation
• Preparing required supporting documents for payment processing such as travel advances, sub-contractors/staff advances as per GAIN policies and procedures
• Coordinating with local tax consultants to ensure compliance with government regulatory bodies as well as managing the TRA portal, NSSF portal, WCF portal and others
• Managing office petty cash transactions such as petty cash payments, petty cash income, petty cash reconciliation, verification of petty cash claims from administrative assistant
• Ensuring financial transactions are recorded in line with GAIN standards in a timely fashion

• Managing receivables and payables in line with GAIN guidelines to ensure timely and accurate payments to vendors
• Assisting in preparation of financial reports of all country projects including budgeting, forecasting, and attending project QUAD meetings
• Overseeing the proper upkeep and maintenance of office premises and working facilities such as photocopying machines and furniture to provide the best possible physical environment for staff to discharge their duties.
• Researching and evaluating potential suppliers and maintaining professional relationships with existing vendors and suppliers
• Overseeing travel and expenses reporting by all team members, including processing expense claim forms and seek all necessary approvals for payment

About You
• The ideal candidate will have experience in accounting or a related field and in similar role. Candidates with experience working with Multi-Donor Funded projects would be an added advantage.
• The postholder should possess strong communication and interpersonal skills and proficiency in written and spoken English. In addition, you should be highly flexible and able for outstation travel on a required basis and work outside regular working hours occasionally.
• A University degree in accounting and Finance, Taxation, business administration or related field or a locally recognized Finance and/or Accountancy qualification. You will be computer literate in Microsoft Office and with strong working knowledge of accounting software such as Serenic Navision and SAGE.