The Consortium officer will report to the Senior Consortium Manager Northwest based in Katsina and will be responsible for providing all administrative tasks, managing departmental correspondence with regular stakeholders/ Consortium Partner and meetings schedule, preparation and reporting. The main duties include managing office files, organizing meetings and regular reports, and organizing records.

Key responsibilities:

Administrative Support:

Provide administrative support to the consortium, including organizing meetings, managing correspondence, and maintaining records. Ensure that consortium operations are conducted efficiently and in an organized manner. Organize and facilitate training sessions, workshops, and mentoring programs to enhance the skills and knowledge of staff, NGOs, and CBOs. Organize a filing system for important and confidential consortium documents, such as letters and memorandums of understanding with MDAs and partners. Manage office supplies stock and place orders. Prepare reports and presentations with statistical data, as assigned.

Meeting Coordination:

Facilitate regular meetings, including sending invitations and placeholders, preparing agendas, taking minutes, and following up on action points. Organize consortium meetings and events with MDAs and partners. Prepare presentations, spreadsheets, and reports for meetings.

Communication and Relationship Management:

Foster and maintain strong relationships with government agencies, local authorities, NGOs, and other relevant stakeholders by ensuring timely delivery of correspondence and acknowledgment letters. Distribute and file consortium correspondence. Maintain accurate records and documentation of all consortium activities, meetings, and communications.

Project Management:

Support the planning, implementation, and monitoring of consortium projects to ensure they are on track, within scope, and within budget. Coordinate the development and submission of project proposals, reports, and other documentation required by donors and stakeholders. Ensure compliance with donor regulations, including USAID/BHA, and other relevant guidelines. Liaise with the finance departments of consortium members to ensure proper financial management and accountability. Ensure documentation of the consortium’s strategic plan. Prepare regular reports on events, expenses, and office budgets. Identify potential risks and challenges, or any issues or conflicts that arise within the consortium, and promptly report them to the consortium Team Leader.

Qualifications

University degree in social sciences or social work (bachelor’s or Equivalent).

Ability to manage teams especially field teams in a challenging environment

Ability and willingness to live and work in a challenging environment

Good communication skills (written and verbal), cultural sensitivity, flexibility, ability to improvise, team player.

Ability to live and productively work under stress and in insecure and harsh environments while maintaining a sense of humor

Languages:

Fluency in English and other languages desirable. 

Knowledge of the local language will be an added value.