Duties and Responsibilities

Provide advanced support to programme implementation and management

• Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation.
• Coordinate and liaise with local stakeholders, including government officials, community leaders, and partner organizations.
• Provide technical support on programme delivery and reporting of program-supported activities and finances to partners;
• Coordinate the collection of information for the audit of programmes/ projects and support the implementation of audit recommendations;
• Identify sources and gather and compile data and information for documents, guidelines, speeches, reports, and position papers.
• Provide significant support to indicators tracking on the different projects of the Country Office
• Provide valuable support on project implementation – monitoring and related finances (project deliveries) using results-based management tools (RMS, Quantum, etc.)

Provide administrative support to the financial management of the Programme Unit

• Support the creation of projects in Quantum, prepare budget revisions, revise project awards and status, and monitor utilized funds and the operational and financial project closure.
• Provide administrative support in monitoring and preparing the budget and the finances of programmes/projects and in preparing FACE forms.
• Perform delegated role in Quantum.
• prepare non-PO vouchers for development projects.
• Process payment for consultants
• Create requisitions in the Quantum system for development projects.

Provide logistical support to the Programme Unit

• Undertake all logistical, administrative, and financial arrangements for the organization for meetings, workshops, events, and missions.
• Make travel arrangements for the Programme Team, including travel requisitions and claims.
• Draft minutes in meetings, as delegated.
• Assemble briefing materials and prepare PowerPoint and other presentations in collaboration with the Programme team.
• Organize and coordinate filing of documents; maintain mailing lists.

Provide administrative support to resource mobilization.

• Organize, compile, and process documentation and information from donors and the programme team as inputs to various databases and documents.
• Support the overall resources mobilization strategy of the Country Office

Provide support in the Facilitation of knowledge-building and sharing

• Support Identifying and documenting best practices and lessons learned to guide project improvement and strategy planning.
• Support the development of knowledge management strategy, products, and methodologies on Gender Statistics.
• Support knowledge management efforts.

Key Performance Indicator

• Timely and accurate tracking of data for CO management and donor purposes;
• Timely and accurate support to events, workshops, and missions.
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
• Timely recording of overall programme unit finances;
• Timely and accurate tracking of data for programme management and donor purposes;
• Quality maintenance of internal systems;
• Quality background and presentation materials

Competencies

Core Values and Guiding Principles:

• Integrity:

Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions in line with the UN Code of Conduct.

• Professionalism:

Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

• Respect to Diversity:

Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Working in Teams
• Self-Management and Emotional intelligence
• Ethics and values

Functional Competencies:

• Strong knowledge of financial rules and regulations and accounting principles
• Strong knowledge and application of IT tools and understanding of management systems
• Good knowledge of programme management
• Strong financial and budgeting skills
• Ability to administer and execute administrative processes and transactions.
• Previous experience working in the North-East of Nigeria is an asset

Required Skills and Experience

Education and certification:

Bachelor’s degree in social sciences; Political Science (Economics Section); Business or Public Administration; development studies; International Relations and other related fields.

Experience:

• At least 5 years of relevant experience in administration and programme management support services.
• Excellent program management and communications skills, including drafting ability.
• Full knowledge of computer applications, advanced knowledge of database packages, and handling web-based management systems.

Language Requirements:

Fluency in English and Hausa languages is required.