Key Responsibilities:

1. Accounting:

• Maintain accurate and comprehensive revenue and expenditure accounts.
• Lead the management of inventory, credit, collections, disbursements, deposits, and remittances.
• Establish and enforce strong controls for all revenues and expenses, ensuring the safeguarding of assets.
• Ensure accurate accounting for accruals in compliance with relevant standards.
• Oversee the management of office expenses, including petty cash, stationery, transport, and equipment.
• Manage payroll processing, voucher management, and timely fund distribution.
• Maintain an up-to-date Asset Register for the effective management of the Association’s assets.
• Prepare detailed budgets and cash flows to support strategic decision-making.
• Produce monthly, quarterly, and annual financial and management accounts.
• Develop and implement strategies for the timely disbursement of gratuities.
• Lead the preparation and coordination of externally audited financial accounts.

2. Administration:

• Oversee the daily operations of the Association, ensuring effective personnel allocation and coordination.
• Supervise the Admin and Finance Officer, ensuring their tasks align with the organization’s objectives.
• Coordinate and facilitate meetings, seminars, conferences, and various committee meetings.
• Lead the preparation and submission of comprehensive monthly and quarterly departmental reports.
• Provide orientation and training for new employees, ensuring they understand and adhere to organizational policies.
• Manage and coordinate employee leave, human resources issues, and staff performance evaluations.

3. Strategic Management:

• Collaborate with the CEO to develop and implement a robust financial sustainability strategy.
• Analyze revenue sources and develop strategies to enhance revenue growth.
• Develop and enforce policies that improve the working environment within the Secretariat.
• Establish and maintain systems and controls to ensure operational efficiency.

4. Reporting and Coordination:

• Prepare and present comprehensive reports for both internal and external stakeholders.
• Coordinate and document committee meetings, ensuring follow-up on action items.

Person Specification:

• Full Grade 12 Certificate.
• Full ZICA Licentiate/Bachelor of Accountancy or equivalent.
• Minimum of 5 years of relevant work experience in finance and administration, preferably in a supervisory role.
• Proficiency in Pastel Accounting or equivalent financial software.
• Thorough understanding of International Financial Reporting Standards (IFRS) and International Accounting Standards (IAS).
• Membership in the Zambia Institute of Chartered Accountants.
• Strong report writing, analytical, and organizational skills.
• Excellent interpersonal and leadership abilities, with the capacity to manage and guide a team.
• Ability to work independently and under minimal supervision.