TechnoServe seeks a highly qualified Finance and Administration Manager to ensure efficient operations and compliance of the project. S/he will be responsible for overall management of finance and procurement as well as compliance with USAID regulations, policies, and local law. The Finance and Administration Manager will be responsible for ensuring efficient operations of program operations, including finance, procurement and personnel, compliance, policies, and procedures.

Primary Functions & Responsibilities

The Finance and Administration Manager is a key member of the program management team and will be responsible for efficient resource deployment and use, program accounting and financial reporting systems, leverage and related reporting to ensure compliance with USAID financial and accounting rules and regulations.  The Finance and Administration Manager is responsible for developing and leading the following key functions for the program: 1) Finance and accounting, 2) Budgeting, monitoring and reporting, 3) Procurement, 4) Financial management of sub-grantees, 5) Audit, legal and compliance with donor and other regulatory authorities’ requirements.

Finance & Accounting

• Ensures that financial functions support the timely and effective implementation of the program’s technical scope of work
• Oversee day-to-day financial management, including but not limited to timely payments to suppliers, timely posting of financial transactions in the system, proper coding of expenses by program staff, proper supporting documents that comply with all audit requirements
• Ensures that resources are allocated and used in compliance with contractual requirements, applicable regulations, and appropriate standards and procedures.
• Oversee the review of financial reports of sub-grantees, whenever applicable, and ensure that expenditures are in line with the budget and in compliance with donor regulations
• Effectively communicate and present critical Finance matters to the TechnoServe Country/Regional Finance Manager and the Chief of Party (COP)

Budgeting, monitoring and reporting

• Ensure that all budgets and expenses are carried out according to USAID and TechnoServe’s policies and regulations
• Create and conduct monthly budget tracking reports for the COP and ensure spending is within budget and corrective action taken in case of unfavorable variances
• Develop financial reports for USAID (e.g. quarterly SF425, accruals)
• Manage the annual budget forecasting and midyear budget process for the program.
• Provide information to the Country Finance Manager and regional operations team regarding burn rates and projected expenditure for budget and cash flow planning
• Support sub-grant budget monitoring and review and inclusion of data into finance reporting
• Track cost share contributions

Procurement

• Ensure that all program procurement activities are carried out according to USAID and TechnoServe’s policies and regulations
• Review and ensure quality on procurement processes
• Regularly train program staff on procurement policies and procedures
• Create and manage control system to ensure quality of processes and filing

Audit, legal and compliance with donor and other regulatory authorities’ requirements

• Be the point person for the program on the rules and regulations of the donor agreement, including ensuring that the program and finance teams are properly trained on donor requirements and contractual terms
• Work with the Regional Finance Manager and the Country Director to proactively minimize financial and legal risk to the organization
• Works with the Regional Contracts team to ensure proper compliance in the management of sub-awards and sub-contracts issued by TechnoServe
• Provide support in all aspects of financial management for sub-grantees and monitor agreements to ensure compliance with Donor financial regulations and guidelines
• Provide guidance to local and subcontractor staff on compliance agreements and procurement standards/requirements
• In liaison with the Country Finance Manager and the Regional Operations Manager to coordinate and lead all forms of Audits and prepare responses to audit findings.
• Lead the implementation of Audit findings and sensitize staff on new processes and internal controls designed to implement the Audit recommendations.

 Basic Qualifications

• Bachelor’s Degree in Accounting, Finance, Business Administration or equivalent or a professional qualification in accountancy, such as ACCA, CPA, or CIMA
• Must be registered with the Zambian Institute of Chartered Accountants (ZICA)
• 7+ years of relevant administration, finance, and compliance experience, especially with USAID programs
• Progressively responsible experience in overseeing financial operations and management of similar development activities in Sub-Saharan Africa (preferably Zambia)
• Progressive responsibility in finance and accounting, office administration, project operations at the mid-level of an organization
• At least 5 years of experience working on USAID projects as finance or compliance lead
• Experience leading and managing the financial aspects of USAID projects, including a demonstrated understanding of applicable finance-related USG contracting regulations
• Comfortability and accuracy working with large amounts of data
• Experience supervising staff and teams
• Written, presentation communication and organizational skills in English

Preferred Qualifications:

• Advanced degree, i.e. MBA, CPA or equivalent preferred

Knowledge, Skills and Abilities:

• Detail orientation, including strong organizational, analytical, and quantitative skills.
• Excellent computer skills in Microsoft Word, Excel, PowerPoint, and other administrative applications.
• Strong private sector market orientation, entrepreneurial and innovative thinker.

Supervisory Responsibilities 

• Supervise at least 3 mid- and senior-level staff. Experience working with multi-disciplinary teams desired.