The Human Resource Officer will be responsible for the preparation of  the payroll and personnel administration. The purpose of the role is to ensure the accuracy of the data in HR systems, the smooth mobilization and demobilization of the employees, and the efficient administration of the HR functions.

The main responsibilities are:

• Preparing job descriptions, advertising vacant positions, and managing the employment process.
• Orientating new employees and training existing employees.
• Monitoring employee performance.
• Ensuring that all employees are organized and satisfied in their work environment.
• Overseeing the health and safety of all employees.
• Implementing systematic staff development procedures.
• Providing counselling on policies and procedures.
• Ensuring meticulous implementation of payroll and benefits administration.
• Input all new employee data and all departing employees into the HR database and the payroll system.
• Input all the contractual and personal changes data into the HR database and the payroll system (contract renewal, salary increase, promotion, shift allowance.
• Generate and distribute and Collect the timesheets from employees and determine employees’ overtime as well as manage absences, leaves, and maternity leaves… in accordance with the Law.
• Input all the potential deductions into the payroll system.
• Process the payroll with accuracy and in a timely manner.
• Print and distribute the pay slips to employees.
• Draft the employees’ and trainees’ documents (employment certificates, employment contracts, amendments, internship contracts)
• Assist in the disciplinary process in drafting the hearing notifications and minutes.
• Monitor the contracts register and liaise with Heads of departments to get their directions on the renewal of the contracts to be expired in a timely manner.
• Register the employees to the NASSIT office and medical insurance policy.
• Monitor and update the HR dashboards (absences, leaves, maternity, disciplinary, HR database, medicals)
• Ensure the accuracy and completeness of the employees’ personal files.
• Ensure the physical and electronic archive of the employees’ personal files.
• Perform any other duties deemed necessary by the Management in the smooth running of construction.
• Support in the preparation of Landing Permit, Resident permits, work permits for foreign staff that are coming to work in country.
• Support with Medical License for incoming medical doctors.

Qualification as Required.

• Bachelor of Science in Human Resources, Business Administration or related areas.
• At least 4-5 years of proven experience in similar role
• In-depth knowledge of labor law and HR best practices
• Well versed in Microsoft Office applications

REQUIRED SKILLS

• Able to analyse and summarize complex technical  and contextual information
• Fluent in English, reading writing and speaking and/or local language of the program implementation area
• Excellent computer skill
• Strong decision-making skills
• Excellent coordination and interpersonal skills
• Team management skills
• Ability to handle stress and pressure
• High level of professionalism and integrity
• Ability to maintain confidentiality
• Flexibility – Dynamism – Perseverance – Analytical mind
• Willingness and ability to travel to outside Freetown when necessary