Accounts Assistant at International Livestock Research Institute (ILRI), Tigray, Ethiopia

Main duties and responsibilities:

Financial Activities:

Manages all financial matters for the Project, prepares payments in accordance with the procedures and rules of USAID and CIP and in accordance with the approved budget;
Prepares Cash forecast, submit requests to the CIP Addis Ababa Office for the replenishment of funds for the project;
Manages the petty cash float and ensures correct documentation of all transactions;
Ensures that all payments are authorized by the Project Manager; and codes the expenditure in accordance with the budget allocated to the project;
Compiles monthly finance documents and submits to the CIP Addis Ababa Office at the end of every month which includes the monthly Cash and Bank account registers and balance;
All expenditure incurred during the month will be sent to Addis at the end of the month for review and approval by the Country Manager;
Follows–up with the service providers, local suppliers and partners in Tigray Region with regards to submission of documentation and financial liquidation;
In close coordination with CIP Addis Ababa office, contributes to the preparation of financial reports and other reports as required;
Responds to queries from internal units or staff members in a timely manner;

Administration and Procurement:

In consultation with the relevant staff prioritizes, plans and executes purchase process for technical and specialized procurement of supplies, equipment and professional services;
In coordination with the Administrative Associate and Program Management Officer in Addis Ababa, the Accounts Assistant communicates with suppliers, bidders, contractors related to work orders;
Supports in the administrative tasks of the project office needs;
Facilitates the procurement of goods and services from local suppliers and ensures that relevant procurement guidelines and mandatory documentation are adhered to;
Ensures that the contracts for the project office and other services are renewed on time;
Maintains an updated database for the fixed assets and supplies as applicable; Tags or marks fixed assets upon receipt of purchased items, performs physical count annually;
Monitors vehicle movement and fuel management on project-related activities and submits vehicle mileage reports with copies of the vehicle logbook to the CIP Addis Ababa Office at the end of every month along with the financial return;
Performs other duties as required.

Academic and professional qualifications:

Education:

Experience:

BA degree with two years of relevant experience Or Diploma with five years of relevant experience
Work experience in an international NGO or an international organization

Additional Skills:

Experience in using accounting software or ERP system.
Ability to organize one’s paperwork and archives efficiently.
High level of computer skills and ability to learn new applications quickly
Highly effective planning, organizational, and multi‐tasking skills with a positive attitude and strong administrative service orientation.
Must be able to work independently with minimal supervision, but also participate as a team member in accomplishment of duties.
Strong ability to coordinate, prioritize, and organize workload and able to work under pressure
Ability to work in a multi‐cultural environment.
Fluent in official language according to country location.
Advanced level in English.

International Livestock Research Institute (ILRI)