The Account Officer performs accounting activities in accordance with group-wide (international) / national accounting principles and standards within the assigned scope. This role documents and reviews the organization’s financial statements / positions to ensure compliance with all relevant regulations, laws, as well as reporting requirements. The Account Officer gets guidance and support from the GL Accountant on complex activities, ad hoc requests, and key issues in the execution of duties. This role is based in Kumasi.

Key Responsibilities

Management:

• External communication: Manages all vendors and customers payments and also customer invoicing.
• Internal communication: Liaison between the Logistics department and FBP’s for all Sales Invoicing
• Coordinates and Manage all the work on Sales and Receivables
• Supervise the Cocoa Taken Over Receipts (CTOR) process to ensure they are all billed to the Customer
• Maintain and administer all policies and procedures relating to Account Receivables and Account Payables
• Identify opportunities for continuous improvement and innovative solutions and communicate them to the GL Accountant

Account Receivables:

• Review the Cocobod Update file for onward processing
• Process all Sales Invoices for the Ghana entities

• Processes incoming payments in compliance with financial policies and procedures, processes direct debit, checks
• Manages the outstanding unallocated payments, contact customers to obtain payment details and make appropriate
• clearing on customer SAP account
• Reconciles the accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Makes credit decisions based on external credit reference information and internal data within authorization limits
• Assesses credit risk and perform creditworthiness analysis of the customers
• Controls the utilization of credit limits, anticipating and increasing credit limits on time
• Maintains accurate credit data
• Supports resolution of customer queries / deductions
• Proposes write off of irrecoverable receivables, provide regular analysis of credit balances on AR
• Identifies changes in payment patterns and propose action to avert indebtedness
• Updates process instructions based on changes in the process

• Reconciliation with Districts against any discrepancies

Accounts Payables

• Process (Prepare, analyze and confirm) all vendor payments for Nyonkopa
• Ensure that all appropriate deductions (i.e. WHT etc.) are done before payments
• Ensure that all payments are valid with appropriate approvals
• Ensure timely payments to vendors to foster business continuity with them
• Ensure that all payments with the necessary deductions are booked in SAP (real time) before approvals
• Coordinates all the vendor payment process from end-to-end

Process improvement

• Support the implementation of effective financial controls.
• Ensure a good understanding and control of Sourcing and Sustainability operations
• Ensure all Audit assignments are done efficiently

Reporting Processes

• Perform period end activities such as booking of manual journal entries, etc
• Perform Bank Reconciliations for assigned Banks
• Review and reconcile all AR balances with the relevant GL’s
• Purchase Account Recon (BBS vs SAP – Direct Sourcing)
• Accrue for all Cocoa Taken Over Receipts (CTOR)
• Perform Balance Sheet Analysis for all assigned GL’s
• Ensure that all month-end activities assigned are completed timely

Fixed Asset

• Work on all Fixed Asset disposals

– Perform any other assignments allocated

About You

• Bachelor’s / Master’s in Finance, Accounting, Economics or similar.
• Accounting Profession (Level 2 of either ACCA/ICA/CIMA)
• 2-4 years’ experience in finance with emphasis on accounting experience in a multinational company, preferably in B2B / food industries
• Minimum 2 years’ experience in Finance & Audit
• Proficient in Microsoft Office and Google-based applications. Technically proficient in applications such as SAP – ERP systems, BBS.
• Excellent communication skills with the ability to build relationships with a wide range of stakeholders, internal SSC departments and customers.

• Strong analytical skills with good attention to details.

• English business proficiency (written and spoken). French will be a plus
• Good team player who works well without supervision
• Adaptable to changing environment with the ability to drive continuous improvement initiatives regarding processes, technologies, and organization
• Willing to travel to other BC location if required