For the Coordination Office in Dar es Salaam, CEFA is looking for an Admin & Finance Manager. Under the direction and the supervision of the CEFA’s Country Director, the Administration and Finance Manager will be responsible of the following duties:

ADMINISTRATION AND HUMAN RESOURCES:
• Ensure the organization is compliant with applicable laws and regulations (TRA, Registers, etc.) and internal financial and administrative policies and procedures
• Be update about all NGOs laws and regulations
• Ensure the organization is compliant with HR policy and procedures, including the formulation of work contracts and the payment of taxes and contributions
• Support the preparation of official letters, contracts and memorandum and record documents, contracts and correspondences ensuring digital and physical archives are updated and organized
• Facilitate all administrative requirements for internationally appointed staff, whit timely attention to issues regarding work permits, resident permits, entry and exit visas, driving licenses and authentication of documents
• Provide data, analysis and recommendations for the continual improvement of financial, administrative and HR policies and procedures and ensure their compliance with the national laws and regulations
• Support the Country Director with the formulation and the updating of new or missing part of polices and procedures
• Set up a control system for consumables with the support of the local accountant
• Update the inventory of CEFA Assets with the support of the local accountant
• Regularly update and archive the local staff documentation (CV, ToR, Contracts), including employees working in our offices in Njombe and Iringa Regions
• Register the Rent Agreement of CEFA Hostel, check the regularity of the Lessee payments and ensure that the Lessee is compliant with the tax payments
• Instruct and support the field offices in regard to HR and Administrative issues

ACCOUNTING AND FINANCE:
• Manage petty cash and bank payments; keep accounts, including supporting documents and book-keeping records for the projects in Dar es Salaam
• Supervise and support the project accountants in other offices
• Control the quality and compliance of cashbooks and supporting documents of the different projects implemented by CEFA
• Ensure CEFA’s local partners are updated concerning procedures and regulations, and deliver according to quality standard and deadlines
• Work closely with projects’ staff and the Country Director to prepare budgets, budget amendments, fund requests and financial reports
• Prepare Financial Statements of CEFA and support internal and external audits

Skills and abilities required
ESSENTIAL:
• Degree in Administration, Accounting, Management or related fields
• Minimum 5 years of relevant professional experience in administrative role in international contexts
• Proved experience in preparation of financial statements
• Experience on administration of donor-funded cooperation projects, budgeting and reporting
• Knowledge of the main Tanzanian Laws concerning NGOs, Taxes and Fiscal Regulations
• Proficiency in English and proven ability to write official letters and documents in English and Kiswahili
• Excellent Knowledge of Excel (Complex Formula, Pivot Table)
• Be a Tanzanian citizen

The Employee is requested to keep a flexible attitude and good degree of adaptation to possible modifications and/or integration to the foreseen duties on the basis of necessities that may arise locally, and to make an effort to integrate his/her work in the wider context of CEFA presence in Tanzania in order to facilitate consistency and continuity among current and prospective projects.

PREFERRED:
• Relevant courses / certificates
• Experiences in HR Management