Responsibilities

• Manage workspace resources to ensure an effective and efficient workspace experience for all employees.
• Assist with different budgeting and bookkeeping activities in relation to office supplies, subscriptions, and repairs in collaboration with the Finance team.
• Keep all assets, equipment, and databases in check and update them regularly.
• Account for all company’s equipment and workspace resources at all times and monitor compliance to use by employees.
• Ensure subscriptions are renewed before the due date for efficient work experience.
• Monitor and manage the power supply in the workspace and ensure consistent power supply during work hours.
• Supervise cleaning and cleanliness of workspace.
• Create and present admin reports for senior managers.
• Collaborate with team leads to meet all team workspace demands when needed.
• Ensure all office equipment is well monitored, maintained, and serviced from time to time.
• Recommend and oversee office and employee equipment/tools supplies and repairs.
• Track stock of office supplies and place orders when necessary using the appropriate means.
• Assist colleagues whenever necessary to ensure a conducive workspace experience.
• Manage and document all suppliers, vendors, and relevant merchants’ contact details.
• Manage the company facilities and ensure all needs are in place for the smooth running of the office.
• Ensure all company’s relevant documents are properly kept and managed.
• Coordinate the scheduling and set-up of daily office lunches, hangouts, and special events in collaboration with the HR team.
• Build innovative work systems, processes, and structures for administrative activities.
• Other relevant tasks as assigned.

Requirements

• Prior experience as an Office Administrator, Office Assistant, or relevant role
• Proficient in Excel, Google Workspace, and other Administrative tools.
• Ability to work in a growth-oriented environment.
• Ability to multitask and prioritize tasks

Skills Needed:

• Verbal & Written Communications Skills
• Interpersonal skills
• Excellent organization skills,
• Critical Thinker
• Problem-solving skills
• Time management skill
• Attention to details.