He/she will be responsible for General finance and accounting duties requiring high-level
accuracy and provide support to the finance and programming team in all matters of finance
at the junior level.
Transaction processing
• Process and prepare financial and business forms for the purpose of checking account
balances, facilitating purchases, etc.
• Perform routine calculations to produce analyses and reports as requested by the
finance manager.
• Collect and enter data for various financial spreadsheets, checking for accuracy.
• Assist staff in filing business process forms, receipts, and payment vouchers.
• Track all payables and receivables to ensure that Lively Minds do not lose sight of
ageing receivables and payable.
Procurement and Logistics Support
• Assist the Procurement and Logistics Officer in the day-to-day coordination of a fully
compliant procurement system with associated operating procedures.
• Assist the Procurement and Logistics Officer to make hotel bookings and organize
other travel logistics based on approved travel and implementation plans.
• Assist the Procurement and Logistics Officer to capture and analyze data from the
vehicle logs.
Compliance with Policies and Procedures
• Review requisitions to ensure appropriate coding is done and authorisations obtained
before processing.
• Assist the Bolga Finance and Admin Officer in maintaining an up-to-date schedule of
workshop budget/travel spend reports.
• Reconcile any discrepancies or errors identified by conversing with employees and/or
clients.
• Report any troubling discoveries or suspicion of wrongdoing to the proper authorities.
• Devise a tracking system for statutory returns and ensure that Lively Minds does not
default on statutory obligations.

• Track any non-adherence to Lively Minds financial policies and procedures and bring
to the attention of the supervisor.
Teamwork and Collaboration
• Assist the finance officers in drafting routine financial reports on a regular basis.
• Answer finance related questions and help stakeholders and staff with issues that
need to be explained.
• Attend finance department meetings, writing minutes and making follow up on
outstanding issues.
• Suggest to supervisor changes or improvements that are necessary to increase
accuracy, efficiency, and cost reductions.
• Deputise in the absence of the Bolga Finance and Admin officer.
You may be assigned any other responsibility in agreement with your line manager, in
contribution to Lively Minds work and in recognition of your experience and skills. It is
therefore expected for staff to be flexible and willing to contribute to the work of the wider
team.
Experience and Skills
Essential Experience and Skills
• Qualifications: HND in Accounting with 2+ years experience, or Diploma in Business
Studies ( DBS) with 3+ years experience. Higher qualifications may compensate for
work experience.
• Experience in coding transactions using a chart of accounts.
• English language proficiency is a must.
• Literacy in data entry using standard software.
Desirable Experience and Skills
• Experience of using MS office suite. High level user of Excel is preferred.
• Familiarity with accounting software is desired.
• Good communication skills and ability to present information in graphs and charts for
an understanding of non-finance persons.
• Good time management and willingness to work extra hours when the need arises.
• Ability to work in a diverse cultural environment.