Responsible for maintaining the books and records for both bank and cash transactions in the Concern Field Office in Freetown, including reviewing all supporting documentation for payment requests,  preparing cheques for signature and making cash payments in the field following the roster. S/he is responsible for assisting employees where necessary in opening personal bank accounts. S/he is also responsible for monitoring the bank balance in Concern’s Field Office bank account, the cash balances in the office safe and notifying the Finance Officer on a timely basis when a transfer from Freetown is required.

Cash/Bank Management

• Monitor cash levels in the petty cash box and office safe and request cash transfers on a timely basis from the Finance Officer and Donor Accountant to ensure that there are always sufficient funds in the office.
• Monitor the bank balance and notify the Finance Officer on a timely basis when a transfer from Freetown is required.
• Ensure cash payments are made within Concern’s limits and that all required documentation and authorization procedures for the payment have been followed.
• Ensure the issuing and retiring of cash floats to approve float holders and that all required documentation and authorization procedures have been followed.
• Ensure timely preparation of cheques for signature.
• Liaise with the Senior Finance Officer in Freetown to arrange the preparation of large cheques and liaise with suppliers regarding pick up or delivery of payments.
• Carry out weekly cash counts in conjunction with the Finance Officer and Donor Accountant and reconcile to the cash book
• Carry out cash transfers from the bank in conjunction with the Finance Officer and Donor Accountant
• Travel to Programme field sites as and when requested by the Snr Finance Staff / Base Manager /Area Coordinator to make cash payments to training attendees or work scheme participants.

Books and Records

• Maintain accurate MGP bank/Cashbooks.
• Ensure that all receipts are properly checked and verified, including any payments to local partners.
• Ensure Filing is orderly done and stored safely.

Payments

• Make prompt and timely payment to Suppliers

Review of Financial Documents

• Review all hard copies of Freetown payment documents.  Advise the Finance Officer of any anomalies with CWW finance policies and procedures.
• Communicate with the systems and programme staff to ascertain financial policies are understood and the required documentation is provided to finance on time.

Financial Reporting, Budget and Audit

• Assist the Finance team to handle queries related to internal and external audits
• Work closely with Finance team in follow up, and implementation of recommendations by Auditors and Regional Accountant (RA).
• Participate in the production of any ad-hoc year-end reports for Dublin or external audit.

Staff Management and Capacity Building

• Support Finance Team on delivering training on finance issues to non-finance staff where a need is identified in all field office and remote locations.
• Support CFC on delivering training on fraud & corruption to finance and non-finance staff where a need is identified in all field office and remote locations.

 Other responsibilities:

• Providing, as requested, cover to key finance functions during staff absence especially Finance Officer.
• Complete any others reasonable tasks as requested by Finance Officer / CFC / Base Manager / Area Coordinator.
• Be aware of, understand and comply with all of Concern’s policies and procedures (Code of Conduct and associates policies, finance, logistics, HR, security management etc).
• Contribute to ongoing security management and planning as necessary.
• Actively participate in any emergency response if called upon to do so (within the existing programme area or in a new one).

Undertake other related duties as may reasonably be assigned by your line manager.

Education, Qualifications & Experience Required

Essential

Diploma in Accounting or Finance related Field or with strong experience

Desired

Degree in Accounting or Finance related Field or Part Qualified AAT, ACA, ACCA, CIMA

At least 2 years’ experience in finance / related field.

• Experience in working with an International Non – Governmental Organization.
• Experience of management reporting would be highly desirable.
• Computer literacy, particularly in Microsoft Office programmes such as Word and Excel (Essential) as well accounting packages & other database competencies (Desirable).
• Experience in training/awareness raising of non-finance staff on finance functions.
• Ability to work under pressure to meet tight deadlines.
• Ability to work in a Team.

1. Time required in Job to reach effective performance

Probation period – 4 months.

Time to reach full effectiveness – 3 months.