Helen Keller is recruiting for 2 x Finance & Admin Officers (district) for the FCDO funded  Saving Lives Phase III program in Sierra Leone (Bombali & Moyamba). The program aims to  support the Government of Sierra Leone (GoSL) to deliver on improving maternal, child and  reproductive health outcomes in country while strengthening health systems for a sustainable  solution. The Finance & Admin Officer will undertake the finance and admin tasks in their  district of operation ensuring the quality, integrity and timelines of financial and administrative  transactions undertaken in their respective districts.

Key Responsibilities 

• Work along with the Senior Finance Officer and the Asst. Finance Officer to  support the financial system and ensure efficiency and accountability is  maintained.
• Enter all financial transactions in NetSuite accounting software on time.
•  Assist the Senior Finance Officer and the Asst. Finance Officer to prepare and  close monthly accounts for submission as per deadline.
• Process all the necessary documents for accounts payable for program  workshops/trainings logistics on a timely basis.
• Monitor and reconcile invoices and partial payments for all payables related to

activities in the field.

• Maintain a data base for vendors within the district of operation.
• Ensure all financial files are adequately collected, maintained, and filed.
• Review travel authorizations and expenses report forms submitted by staff to  ensure accuracy before submission to Freetown office.
• Assist in payment of field operational costs ensuring they comply with Helen Keller  International guidelines.
• Prepare payment request forms for payments to vendors in the respective districts  ensuring correctness as per the invoices and tax calculations.
• Monitor petty cash to ensure sufficient funds are always available depending on  program needs.
• Support program finance facilitation of field level payments for workshops/ trainings.
• Reconcile orange money payments undertaken in the field ensuring adequate  supporting documentation and timely submission to Senior Finance Officer.
• Check matching expenses for compliance with donor regulations.
• Assist with Helen Keller and donor reporting requirements, as needed.
• Ensure implementation of regulations and procedures for local purchase,  procurement and logistics management in collaboration with Procurement Officer  and Assistant.
• Process supplier invoices.
• Maintain financial files and records

Other: 

• Understand organizational safeguarding and gender policies;
• Promote accountability and ensure compliance with all Helen Keller Policies and  code of conduct including but not limited to safeguarding considerations to ensure  maximum protection of programme participants and the efficient and transparent  use of Helen Keller resources;
• Represent, promote and protect the reputation of Helen Keller in external settings,  ensuring that the organization’s experience and expertise is well communicated  and consistently presented, in a professional manner;
• Any other reasonable tasks as assigned by the supervisors.

Qualification and experience 

• Bachelor’s degree in finance & accounting from a recognized university.
•  At least 2 years of relevant experience in a similar role.
• Demonstrated ability to work independently, be highly organized, and  comfortably work on multiple activities at once.
• Experience in similar job advert.
• Excellent written, verbal, and interpersonal communication skills
• References will be required.
• Fluency in reading and writing in English.