KEY ROLES AND RESPONSIBILITIES
1. Financial Management:
• Prepare and manage the organization’s budget, including monitoring expenses and revenue, forecasting financial
trends, and analyzing financial data.
• Process financial transactions, such as accounts payable, accounts receivable, payroll, and reimbursements
ensuring accuracy and compliance with financial policies and procedures.
• Maintain financial records, including ledgers, journals, and financial statements, and perform regular reconciliations.
• Prepare financial reports, including monthly, quarterly, and annual financial statements, and present them to
management for review and decision-making.
• Assist in financial planning and decision-making processes, providing insights and recommendations based on
financial analysis.
• Maintain accurate and up-to-date financial records for all field and project activities.
• Prepare monthly financial reports, bank reconciliations, and cash flow forecasts.
• Ensure financial transactions are in compliance with organizational policies and donor requirements.
• Monitor expenditure against budgets and flag any discrepancies to management.
• Support budget development and periodic revisions for donor proposals and reports
• Ensure all financial activities align with donor agreements, regulations, and compliance standards (e.g., MOFA,
DANIDA, UNHCR,GAC, Mastercard Foundation, INGO partner agencies etc).
• Maintain documentation and audit trails for all financial transactions.
• Prepare financial reports for donors as per required formats and timelines.
• Assist in internal and external audits, including gathering supporting documentation and responding to audit queries

2. Compliance and Risk Management:
• Ensure compliance with financial regulations, reporting requirements, and internal control procedures.
• Assist in the preparation of grant proposals, financial reports, and audits for funding agencies and donors.
• Identify financial risks and implement appropriate measures to mitigate them.
• Stay updated on financial and administrative best practices, industry trends, and regulatory changes, and
recommend improvements to enhance operational efficiency and effectiveness
• Ensure adherence to organizational policies including safeguarding, data protection, and anti-corruption guidelines.
• Assist in the implementation of audit recommendations and compliance action points.
3. Administration and Operations:
• Provide administrative support to various departments, including managing correspondence, scheduling meetings,
and maintaining office supplies and equipment.
• Coordinate travel arrangements with logistics for staff members by scheduling, meeting, booking flights,
accommodations, and weekly transportation
• Assist in procurement processes, including vendor selection, and purchase order management.
• Manage office facilities and ensure a safe and efficient working environment.
• Assist in petty cash management and reconciliation in accordance with finance procedures.
• Support in preparing payment requests, invoices, and expense reports.
• Ensure timely submission of administrative documentation to the finance Manager.
• Ensure the efficient running of the office including facilities management, supplies, and general upkeep.
• Maintain proper documentation and filing systems (both physical and digital).
• Manage office assets, utilities, and equipment inventory in collaboration with the logistics team.
4.Communication & Reporting
• Serve as the point of contact for administrative queries within the HQ/field office.
• Prepare and submit regular reports on administrative operations to the supervisor.
• Maintain clear and effective communication with internal departments and external service providers.

QUALIFICATIONS
• Education: A Bachelor’s degree in Accounting, Finance, Business Administration, or a related field with professional
accounting certification (CPA, ACCA, or equivalent) is an added advantage
• Experience: Minimum 3–5 years of relevant experience in finance and administration within the humanitarian or
development sector.
• Skills:
Demonstrated experience in donor reporting and financial compliance (UNHCR, DANIDA, etc.)
Familiarity with accounting software (e.g a most QuickBooks knowledge, and SUN Systems, Odoo system is added
advantage.
Experience working in complex, high-pressure environments preferred
Core Competencies
• Leadership: Ability to lead and manage multiple HR functions and provide guidance to senior management and staff.
• Confidentiality: High level of integrity and ability to maintain confidentiality on sensitive information.
• Adaptability: Ability to adapt to changing circumstances and manage HR challenges effectively in a dynamic work
environment.
• Teamwork: Strong collaborative skills to work well with various departments and individuals across the organization.
• Problem-Solving: Critical thinking and problem-solving skills in resolving HR-related issues.
• to organization’s Vision, Mission, values and goals.