KEY DUTIES AND RESPONSIBILITIES

• Have knowledge to perform complicated mathematical calculations and analysis.
• Support Future4All to develop, implement and monitor work plans to achieve goals and objectives.
• Preparing payments for eligible projects’ expenditures
• Maintaining daily cash books and preparation of monthly bank reconciliations for the project
• Prepare donor financial reports and ensure deadlines are met.
• Assist in the preparation of project and institutional audits.
• Attending donor review meetings
• Support in development of proposals and budgets
• Preparation of bank reconciliation
• Ensuring that financial policies and procedures or systems are being followed.
• Developing and compiling the annual budget; assist in the review and preparation of budget estimates.
• Preparation of monthly, quarterly and annual reports, comparing budget versus actuals
• Prepare payroll and ensure wages are paid on time to workers.
• Maintain an accurate asset register; management of vehicle/motorcycle (logbooks and servicing).
• Provide procurement services including preparing request forms, collecting quotations and delivering Purchase Orders.
• Support processing of contracts (Letters of Appointments, Consultancies, Temporary Contracts, Contract Renewals).
• Update management on key Malawi legislation (pension, labour act, employment act, etc.) relating to staff.
• Assist in staff recruitment process, onboarding new staff and processing of work permit/renewal, and separation process.
• Assist with administration of pension, medical insurances, workman’s compensation and insurance of assets.
• Assist in overseeing security arrangements of office premises.

Qualifications Minimum

Education and Experience

• A minimum of a Diploma in Accounting and those with a Degree in Accounting will have an added advantage.
• At least three years’ experience in a similar position in a local or international NGO continuously responsible for finance.

Knowledge, Skills and Abilities:

• Capable of preparing budgets, monthly finance management reports in a timely manner.
• Ability to deal with donors, partners and stakeholders in a professional manner.
• Exhibition of a mature and professional disposition
• Ability to work with minimum supervision Demonstrable integrity and ability to promote Future4All core values and maintain professional ethical standards at all times.
• Strong interpersonal communication skills.
• Experience of operating strong internal controls.
• Excellent oral and written communication skills.
• Mastery of office software (Micro Soft Office and any Accounting Package such as quick book or sage line) required.
• Knowledge of appropriate Procurement laws in Malawi.
• Have clean record.
• Exercise sound independent judgment within general policy guidelines
• Ability to produce comprehensive financial statements, reports and written materials including detailed cash flow projections.
• Cover letters and up-to-date Curriculum Vitae stating postal, email addresses and contact numbers plus contact details of three traceable referees

The Executive Director

Future 4 All, P.O. Box 400, Ntcheu.