DUTIES AND RESPONSIBILITIES

• Assist with the day-to-day accounting including maintaining the IntraHealth Zambia field accounts system, examining receipts and vouchers, reconciling advances, projecting and tracking expenditures and accruals;
• Ensure timely monthly financial reports to the Finance & Compliance Lead;
• Tracking and monitoring of staff advances;
• Ensure that all expenses incurred by project are paid for in a timely manner and ensure VAT exemption; and
• Process payroll including computation of all applicable deductions.
• Arranging for logistics when staff and consultants go on project-related trips.
• Supporting the reception desk functions
• Be a part of the procurement team and assist in the process of obtaining quotes from vendors, for both goods and services
• Assist in the preparation of procurement documentation
• Handle Purchase Orders, get the vendors to sign the purchase orders
• Prepare the procurement pack before they are processed for settlement
• Maintain the asset list and perform physical verification from time to time
• Ensure all office assets are properly identified and protected.
• Assist in the maintenance of the office, report all items that need repair or replacement, arrange for the relevant technician.
• Maintain the stock of office consumables and stationary items and place orders for their purchase and replacement periodically
• Perform physical stock takes and submit reports periodically under the supervision of the supervisor
• Support the IntraHealth finance and accounting unit with all other tasks as assigned
• Support the Operational Learning and Logistics Manager (OLLM) in event planning and coordination, including communication, participant engagement, pre-and post-event activities etc.

PREFERRED EXPERIENCE

• Minimum diploma or degree in accounting and/or a recognized accounting qualification (ACCA Part II/CIMA Part II or equivalent)
• Proven experience as an Accountant preferred
• At least 3 years of experience in financial management for international donors preferably including experience with USAID funded projects
• 3-4 years’ experience in USAID funded projects
• Experience with QuickBooks accounting system desired
• Skills in office administration and procurement
• Experience and knowledge of Zambian tax laws preferred
• Extensive knowledge of Microsoft Office (Excel, Word, Access)

COMPETENCIES

• Ability to juggle multiple tasks and willingness to take initiative
• Excellent interpersonal skills and ability to work as a team member
• Service Excellence, Effective Communication, Ethical practices
• Ability to exercise independent judgment and timely decision making
• Fluent in spoken English; working knowledge of a second language desired
• Excellent time management and planning capacity
• Ability to assess administrative assignments and perform them
• Ability to travel to other parts of Zambia for any field work