To provide assistance in finance, grants management and accounting support to staff in the CIFOR-ICRAF Zambia Office ensuring compliance to CIFOR-ICRAF policies and procedures.
Duties and responsibilities
Finance Tasks
- Assist in managing, monitoring, and reviewing the grants.
- Ensure that petty cash expenses are fully supported as per policy, prepare monthly reconciliations, and submit approved petty cash certificate to the finance officer by 5th of every month.
- Participate in the development and review of annual financial plans, budgets & targets.
- Assist in preparing draft donor reports for projects implemented in Zambia country office.
- Assist in recording financial transactions in the financial system.
- Maintain proper filing system for finance records (invoices, receipts, delivery orders and contracts).
- Assist in managing CIFOR-ICRAF assets and maintain an accurate asset register.
- Ensure the effective management of internal controls, the operations and effectiveness of all processes, including the travel & accounting systems in Zambia.
- Support project financial audits and in liaison with Nairobi HQ and Bogor HQ for the various grants to ensure compliance with policy and procedures for budget monitoring, reporting and for operational efficiency.
Internal Controls
- Implement internal control systems that ensure CIFOR_ICRAF attains its objectives, produce accurate and reliable data for decision making.
- Ensure compliance to policies and safeguard of CIFOR_ICRAF assets.
- Identify and assess changes that could significantly impact the system of internal control in the country and project offices.
- Evaluate and communicate internal control deficiencies in a timely manner to the supervisor.
Other Responsibilities:
- Perform any other tasks assigned by Supervisor, Finance Managers HQs, Head of Finance and Country Coordinator for Zambia.
- Identify and take action to mitigate potential risks within the work area.
- Take reasonable care of own occupational health and safety and that of others as obliged by CIFOR_ICRAF’s Safety Policy; and cooperate with CIFOR_ICRAF in complying with requirements under any statutory health and safety provisions of relevant Country laws.
Requirements
- Bachelors’ Degree (Accounting major preferable).
- Be a member of ZICA Zambia Institute of Chartered Accountants
- Proficiency in MS office, accounting software – UNIT4 Business World (Agresso)would be an added advantage.
- Over 2 years of experience in international organizations or NGO sector.
- Experience in payables accounting.
- Experience in handling audits.
- Experience in financial management of grants.
- Fluent in English.
Education, knowledge and experience
•Bachelors’ Degree (Accounting major preferable).
•Be a member of ZICA Zambia Institute of Chartered Accountants
•Proficiency in MS office, accounting software – UNIT4 Business World (Agresso)would be an added advantage.
•Over 2 years of experience in international organizations or NGO sector.
•Experience in payables accounting.
•Experience in handling audits.
•Experience in financial management of grants.
•Fluent in English.
Terms and conditions
•This is a Locally Recruited position. CIFOR-ICRAF offers competitive remuneration in local currency commensurate with skills and experience.
•The duty station will be Lusaka, Zambia CIFOR-ICRAF offices.
