Area of Responsibility Action Steps Financial Planning & Budgeting Success Criteria/Measures Collaborate with budget holders across departments to gather necessary inputs and establish realistic budget allocations.

Develop and implement accurate and timely departmental budgets in alignment with organizational objectives.

• Budgets for corporate functions are accurate, timely, and fully aligned with organizational objectives. Prepare comprehensive annual budgets, incorporating financial forecasts and considering external factors that may impact revenue and expenditure. Analyse budget variances and prepare variance reports for management review, proposing corrective actions as necessary. Ensure timely approval of all budgets in accordance with established internal approval processes.

Prepare and present financial forecasts to predict financial performance and support long-term financial planning.

• Financial forecasts accurately predict corporate financial performance.

• Budget variances are identified and addressed proactively, resulting in improved financial control. Financial Analysis & Advisory Prepare timely and accurate financial reports that meet or exceed the requirements of stakeholders (internal and external). Provide insightful financial analysis and

• Financial analysis and reports consistently support effective and informed corporate decision-making. Conduct variance analyses to understand trends and identify risks, providing recommendations for proactive action. advice to support effective financial management and decision-making. Support management in making informed financial decisions through timely and concise financial reports and analysis.

• Corporate departments consistently rate the clarity and usefulness of financial information highly. Use appropriate financial modelling techniques to support financial planning, forecasting, and decision-making.

Provide expert advice to operational departments on financial aspects of policy and strategy development.

• Key financial risks are consistently identified and communicated to management proactively. Corporate Financial Transactions and Reporting Process all financial transactions for the corporate structure accurately, efficiently, and in compliance with relevant legislation, regulations, and internal policies. Ensure accurate, efficient, and compliant processing of all financial transactions for the corporate structure.

• Corporate financial transactions are processed accurately, efficiently, and in full compliance with regulations and internal policies. Reconcile bank accounts regularly to ensure accuracy and identify any discrepancies promptly.

Maintain accurate and up-to-date financial records for all corporate transactions, ensuring audit readiness. Prepare and submit timely financial reports to management, donors, and other stakeholders as required. Implement and maintain robust internal controls to mitigate financial risks and ensure the accuracy and reliability of financial data.

• Financial records for corporate transactions are consistently accurate, complete, and readily accessible for audits.

• Corporate financial reports are consistently submitted accurately, on time, and to the required standards.

Project Cost Allocation and Reconciliation Develop and implement clear and consistent procedures for allocating corporate expenses to projects, ensuring transparency and compliance. Ensure accurate and timely allocation of corporate expenses to project budgets, maintaining clear and auditable records.

• Corporate expenses are allocated to project budgets accurately and consistently, with clear and auditable records maintained. Collaborate with project finance teams to identify and allocate appropriate corporate overhead costs to projects.

Regularly review project budgets, identifying and resolving discrepancies between allocated and actual costs.

Prepare and submit regular reports on corporate cost allocation to management, ensuring accuracy and providing timely insights into project profitability.

• Project budgets are regularly reviewed and reconciled, with discrepancies identified and resolved promptly. Implement robust reconciliation procedures to ensure that all allocated costs are accurately reflected in project financial statements.

• Regular reports on corporate cost allocation provide timely and accurate insights into project Value for Money (VfM) Payroll & Benefits Processing Ensure accurate, timely, and compliant payroll and benefits processing for all staff, both corporate and projectbased.

Accurately process payroll for all corporate and project-based staff in compliance with all regulations and internal policies.

• Payroll is processed accurately, timely, and in full compliance with all regulations and internal policies.

• Employee benefit records are complete & accurate

• Employee inquiries regarding payroll and benefits are resolved promptly and to the satisfaction of employees. Manage and maintain employee benefit records, ensuring timely and accurate payments. Resolve employee payroll and benefits inquiries effectively and efficiently. Implement and maintain robust internal controls to mitigate payroll-related risks.

Develop and implement clear procedures for payroll processing, improving transparency and accountability.

Finance Systems Administration and Support Maintain and support the finance system, ensuring that it provides accurate and timely financial information. Maintain the finance management system, implementing upgrades and improvements as needed.

• The finance management system consistently provides accurate and timely financial information.

• Users of the finance management system consistently report high levels of satisfaction with the support provided.

• The finance management system is consistently wellmaintained, secure, and up-todate.

Provide advice and support to users of the finance management system, resolving queries and providing training as necessary.

Ensure that data within the system is accurate, reliable, and securely stored and protected. Conduct regular system backups and disaster recovery testing to mitigate the risk of data loss. Maintain comprehensive documentation on system processes and usage. And other duties as requested by the CFOO REQUIREMENTS OF THE ROLE

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.

• Professional accounting qualification (e.g., ACCA, CPA) Experience

• Minimum of 7 years’ progressive experience in financial and operational management, with at least 3 years in a senior finance role.

• Proven experience in developing and implementing financial controls and processes.

• Experience in financial reporting, budgeting, and forecasting. Competency Level 1 Standard Level 2 Specialist Level 3 Team Leader Level 4 Leadership Ownership & Initiative

 Learning & Adaptability

 Situational Awareness & Thinking

 Execution & Drive for Results

 Understanding Others & Team Collaboration

 Communicating & Influencing

• Experience working with grants management systems and procedures.

• Experience in managing payroll and employee benefits.

• Experience working within a project-based environment is highly desirable. Technical Skills & Knowledge

• Strong understanding of accounting principles and practices (e.g., IFRS).

• Proficiency in using financial software and systems (e.g., ERP systems).

• Strong analytical skills with proficiency in financial modelling and reporting.

• Working knowledge of relevant financial regulations and compliance standards.

• Expertise in managing accounts payable and receivable.

• Proven ability to develop and maintain accurate and organized financial records.