Cash/Bank Management

Monitor cash levels in the petty cash box and office safe and request cash transfers on a timely basis from the CFC to ensure that there are always sufficient funds in the office.

• Monitor the bank balance and notify the CFC on a timely basis when a transfer from Dublin is required.
• Ensure bank transfers/cheques /cash payments are made within Concern’s limits and that all required documentation and authorisation procedures for the payment have been followed.
• Ensure timely preparation of bank transfers/cheques for authorisation.
• Document any findings from the review of the bank and cash books and include any further comments from the CFC Direct Reports / CFC before communicating it to the cashiers.
• Monitor issues as they arise on the bank and cash book reviews to ensure they do not continue to occur.
• Raise repeat issues with the CFC Direct Reports / CFC and work with the cashiers to resolve the issues.
• Liaise with the Field Finance Officers to arrange the preparation of large cheques and liaise with programme / systems staff / suppliers regarding pick up or delivery of payments.
• Carry out cash transfers from the bank in conjunction with the CFC and CD.
• Be main contact point for banking issues / bank staff for Freetown bank accounts and support Finance Officers for field office bank accounts.
• Maintain and update all bank signatory lists.
• Occasional travel to programme field sites as and when requested by the CFC / SMT to make cash payments to beneficiaries.

Books and Records

• Maintain accurate MGP Bank/Cash books.
• Ensure that all receipts are properly checked and verified, including any payments to local partners.

• Ensure filing is orderly done, stored safely and inventory updated.

Payments

• Make prompt and timely payment to suppliers.
• Make prompt and timely payment of all taxes and creditors.
• Participate in the implementation of bulk bank transfers / mobile money payments to beneficiaries.

Review of Financial Documents

• Review all hard copies of Freetown payment documents and a sample of field payment documents on a monthly basis to ensure correct supporting documentation is attached and Concern policies & procedures are being followed properly.
• Advise CFC direct reports of any anomalies with CWW finance policies and procedures.
• Communicate with the field finance officers and cashiers to ascertain financial policies are understood and the required documentation is sent to Freetown on time.
• Regularly visit field offices to carry out the reviews / support staff training

Month end account closure 

• Prepare the monthly phone bill journal and the amount charged to each project.
• Prepare the monthly payroll journal.
• Maintain the balance sheet reconciliations of the staff debtors and make monthly deductions from payroll as required.
• Carry out monthly bank reconciliations.
• Maintain the bank & cash accounts on the balance sheet reconciliations.
• Maintain Expatriate staff personal account reconciliation

Payroll

• Prepare monthly salary, overtime and allowance calculations for national staff and make the required payments.
• Ensure all salary payments go through on time.
• Produce the monthly payslips for national staff and send to HR staff in each location to distribute.
• Liaise with HR to resolve any payroll queries / errors

Financial Reporting, Budget and Audit

• Ensure all documents requested by auditors are presented to the auditors in a timely and orderly way and returned to the files / archive correctly.
• Assist the Finance team to handle queries related to internal and external audits
• Work closely with Finance team in follow up, and implementation of recommendations by Auditors and Regional Accountant (RA).
• Participate in the production of any ad-hoc year end reports for Dublin or external audit.

Staff Management and Capacity Building

• In consultation with the Donor accountant, coach and mentor national finance team who have potential to rise to more senior level positions in the organisation.
• In consultation with the Donor accountant, provide on the job training to subordinates on regular basis including during field office visits.
• Support Donor Accountant on delivering training on finance issues to non-finance staff where a need is identified in all field office and remote locations.

 Others

• Providing, as requested, cover to key finance functions during staff absence especially Finance Officers / Cashiers.
• Complete any others reasonable tasks as requested by Donor Accountant, Partnership Accountant / CFC / CD.
• Required: Diploma in Accounting or Finance related Field or with strong experience 

  Desired: Degree in Accounting or Finance related Field or Part Qualified AAT, ACA, ACCA, CIMA

  1. Job related Experience and Knowledge
  • At least 4 years’ experience in finance / related field.
  • At least 1 years’ managerial level experience
  • Experience in working with an International Non – Governmental Organization.
  • Experience of management reporting would be highly desirable.
  • Computer literacy, particularly in Microsoft Office programmes such as Word and Excel (Essential) as well accounting packages & other database competencies (Desirable).
  • Experience in developing finance staff capacity on the technical aspects of finance and training/awareness raising of non-finance staff on finance functions.
  • Ability to work under pressure to meet tight deadlines.
  • Ability to work in a Team.
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