The Finance Officer is responsible for assisting with maintaining the USAID/E LHA cash transactions and financial records, reviewing petty cash vouchers, and ensuring timely replenishment of petty cash. The role of the Finance Officer also includes maintaining the project accounting software (QuickBooks), performing accounting and financial duties to ensure accuracy and compliance with internal and external regulations, and liaising with relevant banks, and government departments and offices in relation to taxes and customs. This position reports to the Finance Manager and will be matrix-managed by the Senior Finance Officer.

ESSENTIAL FUNCTIONS
The Finance Officer will also be responsible for other functions such as

• Assist with the preparation of payment vouchers to process all vendor invoices, travel expense reports, and other program-activity payments
• Support the monthly consolidation and close out of LHA project accounts
• Assist the finance team with the preparation of the activity budgets and modifications.
• Assist in maintaining and updating the activity budget tracking sheet on a monthly basis and monitor the obligated funds
• Ensure completeness of supporting documentation and accuracy of entries on the financial software of EngenderHealth (QB/SAGE) for financial reporting; keeping a proper filing system for all cash transactions
• Assist with the follow-up of the cash flow status of the project and prepare cash flow requests as per the requirements of EngenderHealth
• Responsible for the preparation of training-related transactions
• Support the LHA unit with yearly annual budget planning and monitoring
• Handle VAT reimbursement processing with applicable offices and units
• Prepare and monitor the status of the reconciliation of travel and other advances.
• Assist with the preparation of payroll and deduction of related tax and pension and ensuring all necessary documentation is complete before processing payment
• Review payment vouchers and supporting documents such as receipts, invoices, tax invoices, etc.; assist in the processing of grantees’ financial reports and grants cash disbursements
• Maintaining and updating financial files ensuring up-to-date records/trackers and that all finance files are electronically filed in the office; Will monitor and ensure availability of all documentation for audit and facilitating audit process
• In collaboration with the Senior Finance Officer assist with the monthly budget vs actual tracking and reporting to management as well as report preparation for local government office
• Liaising with banks in the processing of wire transfers; timely submission of different types of tax to the Govt. to avoid any kind of penalty and performing other duties as assigned by the Finance Manager

REQUIREMENTS

• Must possess the following requirements with or without a reasonable accommodation
• Bachelor’s degree, or other equivalent degree in accounting, finance, Business administration, or other related field
• At least 5 years of accounting or relevant experience in various projects
• Computer literacy, including proven experience with computerized accounting packages, word processing, and spreadsheets in QuickBooks, as well as Microsoft Word and Excel
• Excellent organizational skills
• Good communication skills
• Prior experience working with international NGOs and government organizations, and knowledge of USAID rules and regulations will be an advantage

ESSENTIAL SOFT SKILLS

• Committed to EngenderHealth’s core organizational values of reflection, inclusion, integrity, respect, and transformation
• Ability to work under pressure and meet tight deadlines, with minimum supervision
• Good interpersonal skills
• Be respectful
• Be honest and trustworthy
• Ability to handle complex and confidential information with discretion

PREFERRED SKILLS, ABILITIES, AND FUNCTIONS

• Excellent communication and writing skills
• Strong interpersonal, written, and oral communication skills
• Familiarity with sub-grant management a plus