Role objectives
- Train FTS staff & other focal points on the efficient use of computerized systems especially for forecasting, inventory, Power BI reports & analytical purposes.
- Attend meetings of the FTS Unit Supervisors, other meetings, to provide technical direction, guidance, advise & support on logistical & assets management matters.
- Advise & support FTS Unit Supervisors, contracted personnel, on processes & interpretation of policies & procedures.
- Act as focal point in recording, reporting, of contracted personnel attendance & entitlement claims.
- Prepare documents for the acquisition of equipment, parts, supplies & services.
- Prepare written reports & memos.
- Coordinate with other mission focal points in finance, budget, procurement, MOVCON etc.
- Assist in tracking the delivery status & receipt of ICT goods & services, related invoices & supporting documentation.
- Monitor the physical inventory of stocked items on a regular basis to ensure accuracy of records & location of assets.
- Manage & maintain a comprehensive electronic database of expendable & non expendable FTS items using existing electronic reports from the assets management unit & UMOJA.
- Assist in ensuring the timely write off of assets beyond economical repair or past life expectancy.
- Prepare reports as required & perform relevant functions as assigned.
- Duties included require frequent interaction with staff within assets management unit, FTS technical staff, receiving & inspection unit, MOVCON, procurement section, acquisitions unit & other field missions.
- Provide prompt & effective solutions.
- Perform other duties as required.
- Key competencies
- High school diploma or degree / diploma plus certification / diploma or other supplemental academic qualifications or training.
- Valid driver’s license.
- At least 5 years of progressively responsible experience in managing support services of operations, mission experience is highly desirable.
- Knowledge of the client inventory management, procurement & financial regulations, as well as working practices.
- Excellent organizational & communication skills are required.
- Solid computer skills, including proficiency & in depth knowledge of MS Office & other client corporate applications using software packages & applications such as UMOJA is highly desirable.
- Fluency in spoken & written English.
- Extensive experience in office administration, financial reports, inventory systems, ability to develop, maintain management control systems for assets, materials, services & claims.
- Ability to guide staff, commitment to implementing the goal of gender equality by ensuring the equal participation & full involvement of women & men in all aspects of peace operations.
- Demonstrated skill & ability in coordinating the work of others, adhering to tight guidelines & handling multiple concurrent projects / activities; ability to independently plan & manage own work in an efficient & timely manner.
- Proven communication skills, including the ability to prepare a range of reports & communications & to conduct presentations; will be required to acquire a comprehensive understanding of the policies & procedures relating to the UN / DPKO field assets management.
- Excellent interpersonal skills & ability to establish & maintain effective working relations in a multi cultural, multi ethnic environment with sensitivity & respect for diversity
