To provide a training administration support function to the Kwambula project (SOTTI) and associated stakeholders.

Key Responsibilities:

• Schedule and arrange internal training as well as all logistical arrangements.

• Establish and maintain a calendar of events, and book attendees against scheduled events.

• Establish internal employee booking process (KMP employees)

• Action all requests and queries relating to training administration.

• Schedule and coordinate attendance on development activities, courses/workshops.

• Produce support materials for training courses, including sign in sheets, required

• handouts, evaluation forms etc.

• Produce and distribute certificates of attendance for internal courses.

• Ensure all sign-in sheets and post-event evaluation forms are returned, reviewed and collated.

• Logistical arrangements and co-ordination of attachments and internship program.

• Ensure compliance to relevant training policies & procedures.

• Establish and maintain a database for the record keeping of training & education of employees.

• Coordinate and facilitate logistics for external training programs, including scheduling, venue booking, and materials preparation.

• Facilitate the payment process for external booking.

• Manage scholarship applications and awards, including communication with applicants and selection committee

• Administer employee study sponsorship program, including tracking and managing reimbursements and documentation

• Maintain accurate and organized records of training activities, including attendance, evaluations, and feedback

• Assist with administrative tasks such as data entry, filing, and document management

• Provide support to the training team as needed, including coordination of meetings, travel arrangements, and other tasks.

• Ensure quality service delivery and maintain positive relations customers.

• Develop and maintain networks with external service providers.

• Other duties as directed by the Supervisor.

• Qualifications & Experience:

• Minimum of a Diploma in Training Administration related courses or equivalent

• Proven experience in administrative roles, preferably in a training or education setting

• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines

• Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups of people

• Proficient in Microsoft Office applications and other relevant software

• Knowledge of scholarship and sponsorship programs is an asset