This role performs secretarial duties for an executive or senior employee. The incumbent is individually accountable for achieving results through own efforts.
Duties and Responsibilities
-Performs administrative duties for an executive or senior employee and may also assist with personal tasks for the Manager.
-Manages queries on behalf of the Manager and performs delegated tasks.
-Ensures the Manager is equipped with necessary documentation to proceed with meetings.
-Manages manager(s) diaries.
-Communicates with suppliers and other departments.
-Sets up meetings and related tasks such as setting up equipment and agendas, distribution of minutes and formatting presentations.
-Ensures office logistics run smoothly.
-Manages all phone calls, filing and performs basic events management functions (year end, team builds, conferences etc.).
-Manages all travel arrangements for the Manager(s).
-Account management and payment, maintains headcount and other reports.
-May work for more than one manager and may manage junior staff (e.g. messenger).
Qualifications and Experience
Skills:
Accountability, Client Service, Office Administration, Organized Thinking, Planning Ability, Results-Oriented, Stakeholder Engagement
Education:
Bachelor of Commerce (BCom) (Required)
