Responsibilities
- Provide administrative support in the design, implementation, and monitoring of SEMBE project activities.
- Assist the program team, technical team and administrative staff in producing documents, reports and presentations as well as materials for distribution (including word processing, computer graphics, layout, photocopying, etc.).
- Responsible for recording and disseminating program meeting minutes.
- Assist with preparing and monitoring project budgets.
- Order training materials in coordination with the Program team leaders and ensure that training materials and supplies reach training sites in a timely manner.
- Ensure that required technical and administrative reports are submitted in a timely way.
- Assist with organizing of meetings, field visits, and other activities.
- Assist with maintaining the management calendar and keeping it up-to-date.
- Assist with gathering technical updates for program planning, training, components of evaluations, and other studies on related programs.
- Assist in preparation of monthly, quarterly, and annual work plans.
- Assist with other programmatic and administrative duties as required.
Required Qualifications
- A basic university degree (BAC +2) in social sciences or a health-related field is required, and additional post-graduate certifications are an added advantage.
- Self-management is necessary (i.e. motivation, dealing with pressure, adaptability).
- Ability to communicate effectively, instilling trust and confidence.
- Ability to handle a variety of different assignments sometimes under pressure of deadlines.
- Be cooperative, competent, hardworking, flexible, and dependable.
- Ability to coordinate information and logistics for programs and activities.
- Good team player
