Job Purpose:
Provide support to Senior Managers at the Credit Administration Unit with comprehensive administrative support for credit-related meetings, ensuring effective communication, documentation and follow up on action items. This role plays a crucial part in facilitating discussions among stakeholders, maintaining records and ensuring compliance with internal policies and regulatory requirements.
Main Responsibilities:
Meeting Coordination
- Schedule and organize credit administration meetings, including setting agendas and distributing relevant materials in advance.
- Ensure all the necessary resources (e.g. meeting rooms, technology) are available and functioning.
Documentation and Record Keeping
- Take detailed minutes during meetings, capturing key discussions, decisions and action items.
- Prepare and distribute meeting minutes after each meeting as per Terms of Reference
- Ensure approved minutes are immediately signed by the respective Chairperson, filed for safe custody in both hard and soft copy format.
- Maintain an organized repository of meeting records, agendas and related documents.
Communication
- Serve as primary point of contact for all meeting-related inquiries from stakeholders
- Facilitate communication between the credit administration team members and other departments as needed.
Follow-Up
- Track action items and ensure timely follow up on tasks assigned during meetings.
- Provide updates on status of the action items in subsequent meetings
Compliance and Reporting
- Assist in ensuring that all credit administration activities comply with internal policies and regulatory requirements.
- Support the preparation of reports and presentations for management review
- Responsible for maintaining up-to-date Terms of Reference (TORs), conducting annual reviews of the Credit Committees TORs and ensuring that changes have been incorporated and approved by relevant Committees.
Continuous Improvement
- Identify opportunities to improve meeting processes and documentation practices.
- Gather feedback from participants to enhance the effectiveness of future meetings
- Ensure timely renewals of various contracts relating to Credit Administration i.e., Valuers, collateral managers, Quantity Surveyors, Guarantee Schemes etc.
- Keep track and maintain sufficient filling of prevailing, reviewed, and newly issued prudential guidelines and regulations issued by BOT especially on matters that relate to credit risk management.
- Participate in various projects at credit including development and improvement of various tools/systems.
- Take an integral role in credit administration, monitoring and documentation functions
- Perform other duties within the Credit Administration Unit as assigned by the Head/Senior Managers.
Knowledge and Skills:
- Knowledge of banking functions, lending procedures (retail and corporate), compliance and policies.
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Proficiency in Microsoft Offline Suite (Word, Excel, Power Point) and meeting management software
- Attention to detail and accuracy in documentation
- Ability to work collaboratively in a team environment, identify issues and propose solutions related to credit applications and processes.
- Familiarity with credit risk management
Qualifications and Experience:
- Bachelor’s degree in Law, Finance, Business Administration or related fields.
- Additional certifications related to legal, or credit risk management will be an added advantage.
- At least 5 years of banking experience in credit secretarial /governance role, credit analysis and credit management.
- Previous experience in an administrative or secretarial role, preferably within a financial or credit related environment.
- Familiarity with credit policies, procedures and regulatory requirements is a plus.
NMB Bank Plc is an Equal Opportunity Employer. We are committed to creating a diverse environment and achieving a gender balanced workforce.
Female candidates and people living with disabilities are strongly encouraged to apply for this position.NMB Bank Plc does not charge any fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it
Only shortlisted candidates will be contacted.
