The Senior Grants and Partnership Officer will be responsible for ensuring timely and effective support and  management of project grants and provide Partners in financial management and reporting of programme activities.

She/he will support the Finance Manager (Grants &Partnership) in reviewing budget completeness, coordinate post  award actions. Additionally, he will assist in coordinating field payments.

Main responsibilities 

• Support Senior Finance Manager (Grants & Partnership) in monthly preparation of BMT/Budget Monitoring  Tools for all active grants
• Support Senior Finance Manager (Grants & Partnership) in Grant set for donor budget (create account code,  structure, and import to sage according to the donor template), after creating a code updated to finance form  & share to all staff.
• Support the unit in all donor audit (Provide documents for audits, liaise with auditors, filing of all reports (Soft  & Hard Copies) relating to the audit.
• Maintain comprehensive internal controls on grant and financial management system, sub-contracts, and  audit requirements.
• With Technical and Financial teams, conduct required reporting requirements on partnership financial  progress reports, donor reports, and asset verifications for Partners.
• Support the partners to develop policies: financial manual, procurement manual and Human Resources  Manual.
• Carry out the initial financial assessment of potential partners and develop a capacity gap plan, and continuous  assessment of the capabilities of each partner and identity potential control risk to GOAL with the support of  the G&P Manager.

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• Support Senior Finance Manager (Grants & Partnership) to develop ‘Partnership package’ to guide partners to  ensure compliance in their implementation. The ‘Partnership package’ would include templates and guidance  on their use and would include procurement, stock, and fleet management as well as financial management.
• Ensure partners maintain systems of financial control consistent with GOAL standard including proper filing of  supporting documents, monthly reconciliations of cash/bank books, payroll preparation and reconciliation,  controls over access and distribution of cash/cheques
• Work closely with Senior Finance Manager (Grants & Partnership) to ensure delivery of high-quality funding  submissions.
• Weekly submission of field (Country) liquidation position to HQ
• Ensure all Field payments are done in collaboration with Programme coordinators
• Ensure floats are well coordinator with field offices and timely payments is done
• Monthly submission of activities floats to HQ

Any other task assigned by the Line Manager

SAFEGUARDING 4

• Maintain safe working environment for all staff/beneficiaries.
• Ensure risk mitigation measures are in place and adhered to.
• Ensure staff/beneficiaries fully understand Safeguarding reporting procedures.
• Ensure Safeguarding measures are implemented within areas of responsibilities
• Ensure do-no-harm to children and vulnerable adult we meet.
• Follow-up, and address, Safeguarding issues appropriately.

REQUIREMENTS (PERSON SPECIFICATION)

• Ability to work with excel, SAGE, BMT; proficiency in standard office software packages; proficiency in verbal and  written English; firm belief in teamwork, demonstrated technical ability, sound judgment, ability to interact and  work effectively with others at all levels; good communicator, facilitator and trainer; flexible and capable of working  with an international country team; attention to detail, ability to work to deadlines.

Keeping confidentiality, accountability, excellence, adaptability, innovation, and coaching, facilitating change,  planning and organizing

Essential

• Diploma/Degree in Accounting or related field with a minimum of 3 years of related work experience of which at  least 3 years is at management level in an international NGO
• Or diploma/Degree equivalent qualification in accounting or related field with a minimum of 4 years of related  work experience of which at least 2 years in an international NGO

Desirable

• Resilience: maintains focus and intensity and remains optimistic, persistent and professional even under adverse,  stressful or difficult situations.

Continually looks to improve personal skills, knowledge and work and hence contributes to capacity building within  the team and organization

General terms and conditions. 

GOAL has a Staff Code of Conduct and a Child Protection Policy, which have been developed to ensure the maximum  protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring  the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course  of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate  offered a job with GOAL will be expected to adhere to these policies any job offers made are also subject to police  clearance. GOAL is an equal opportunity employer.

Children and vulnerable adults who come into contact with GOAL as a result of our activities must be safeguarded to  the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual  exploitation, injury and any other harm. One of the ways that GOAL shows this ongoing commitment to safeguarding  is to include rigorous background and reference checks in the selection process for all candidates.

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Safeguarding 

Children and vulnerable adults who come into contact with GOAL as a result of our activities must be safeguarded to  the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual  exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding  is to include rigorous background and reference checks in the selection process for all candidates.  

Accountability within GOAL 

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any  candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability: 

➢ Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct, health and  safety, confidentiality, do no harm principles and unacceptable behaviour protocols. 

➢ Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our  programming area. 

➢ Report any concerns about inappropriate behaviour of a GOAL staff or partner.