Major Responsibilities:

• Oversee and as needed lead the coordination of his/ her portfolio proposal development and amendments (including design meetings) working with program staff, gathering input from technical coordinators, technical advisors, Research, Monitoring and Evaluation staff, and the Regional Unit.
• Ensure proper review of new proposals or amendments, prior to HQ and donor submission.
• Oversee and as needed lead the coordination of his/ her portfolio of budget development for newly assigned proposal and amendments, working with program staff, other members of the Grants and Partnerships Unit, the Finance Department and Regional Program and Business Development Units.
• Ensure proper review of new budgets and realignment/modification budgets prior to donor submission, incorporating all feedback and ensuring that budgets are error free.
• Coordinate and develop budget narratives, edit proposals, and ensure proper proposal and grant management procedures are followed.
• Monitor and support the use of management tools such as Budget vs. Actual (BVA) for the proper monitoring and the successful implementation of programs and early warning in case of obstacles or challenges.
• Liaise with IRC NY, UK & DG grant units in order to ensure proposals meet internal standards, apply IRC’s Outcomes Evidence
• Framework (OEF), are in line with IRC Ethiopia’s Strategic Action Plan (SAP) and are donor compliant.
• Oversee all reporting for his/her portfolio Grants and ensure quality control of reports, coordinating HQ reviews and approvals before submission to the donor. Send out monthly info to team members on all reports due in the coming 60 days.
• Ensure that reports to donors are submitted on time; that reports are coherent and accurate (quarterly, interim or final reports); and that the internal reporting tracker, Box and OTIS reporting info are up to date.
• Coordinate with Grant Managers ensuring all Project Cycle Meetings (PCM) are set up according to PCM guidelines, ensuring representation from each unit (finance, programs, logistics).
• Coordinate proper grants management of his/her Portfolio grants. Ensure Grants Tracker. PCM Dashboard and other information management systems are up to date.
• Monitor burn rates and implementation progress of his/her portfolio grants and flag grant underperformance and compliance issues to relevant Field Coordinators, Program Coordinators and the Senior Management Team. Support follow-up actions to resolve grant challenges.
• Monitor and support the use of management tools such as Budget vs. Actual (BVA) for the proper monitoring and the successful implementation of programs and early warning in case of obstacles or challengesply IRC’s Outcomes Evidence Framework (OEF), are in line with IRC Ethiopia’s Strategic Action Plan (SAP) and are donor compliant.
• Minimum Requirements:

  Qualification:

  • BA degree required; Master’s degree International Affairs, Social Sciences, Accounting, Economics, or STEM (Science,Technology and Math) strongly preferred.

  Experience:

  • At least 4 years of experience in program management and or grants management and proposal/business development/design; or
  • At least 1 year of management experience.

  Language Skills:

  • Fluency in English, spoken and written, is the most important requirement for this job; Fluency in Amharic required. (The written English skills will be tested through an exam).