Procurement Officer at Ministry of Sports (MINISPORTS), Kigali, Rwanda

Job responsibilities

 Supervise procurement process in the institution;  Prepare and publish the annual procurement plan;  Prepare bidding documents;  Publish and distribute invitations to bid;  Receive and safe keeping of bids;  Obtain approvals for the award recommendations from competent authorities;  Prepare notification of tender award; Publish the results of the tender;  Act as Secretary of the Tender Committee;  Monitor contract management;  Ensure adequate contract execution in collaboration with the beneficiary department;  Preparation of reports and records;  Provide information and documents requested by Rwanda Public Procurement Authority;  Produce regular reports as stipulated in the procurement regulations;  Keep proper procurement proceeding records;  Conduct internal sessions to update the Ministry’s staff on procurement procedures and compliance related to their respective day-to-day assignments.  Perform any other duty assigned by the supervisor aligned with the mission.

Qualifications

- 1
  
  Purchasing and Supply Chain Management
  
  0 Year of relevant experience

- 2
  
  Bachelor’s Degree in Procurement
  
  0 Year of relevant experience

- 3
  
  Bachelor’s Degree in Management with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification
  
  0 Year of relevant experience

- 4
  
  Bachelor’s Degree in Accounting with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.
  
  0 Year of relevant experience

- 5
  
  Bachelor’s Degree in Law with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.
  
  0 Year of relevant experience

- 6
  
  Bachelor’s Degree in Public Finance with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.
  
  0 Year of relevant experience

- 7
  
  Bachelor’s Degree in Economics with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.
  
  0 Year of relevant experience

8

Bachelor’s Degree in Civil Engineering with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.

0 Year of relevant experience

Required certificates

- 1
  
  Certified International Procurement Professional (CIPP)

- 2
  
  Chartered Institute of Procurement and Supply (CIPS)

3

Certified International Advanced Procurement Professional (CIAPP)

Required competencies and key technical skills

- 1
  
  Resource management skills

- 2
  
  Analytical skills

- 3
  
  Problem solving skills

- 4
  
  Decision making skills

- 5
  
  Risk management skills

- 6
  
  Results oriented

- 7
  
  Digital literacy skills

- 8
  
  Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage

- 9
  
  Knowledge of procurement techniques as well as in market practices

- 10
  
  – Experience of working with E-government, procurement system or other procurement software

- 11
  
  Understanding of public procurement laws and procedures

12

Time Resource management skills

Psychometric Languages

1

English

Psychometric Domains

- 1
  
  Critical thinking
  
  Competence / Skills

- 2
  
  Problem solving
  
  Competence / Skills

- 3
  
  Decision making
  
  Competence / Skills

- 4
  
  Analytical skills
  
  Competence / Skills

- 5
  
  Time management
  
  Competence / Skills

- 6
  
  Knowledge/Awareness
  
  Behavior and attitude

- 7
  
  Awareness of their own abilities
  
  Aptitude

- 8
  
  Clear and Effective Communication
  
  Communication skills

- 9
  
  Active Listening
  
  Communication skills

10

Conflict Resolution

Communication skills