Support the Effective Coordination of Transport Services & Travel

• Managing the transport services by ensuring a schedule for the use of vehicles in conjunction with the Mekelle office & supervises drivers.
• Reviews reports on the use of Fuel, mileage, driver overtime records, and maintenance services.
• Provides travel assistance to the sub-office staff members, in liaison with the Mekelle Admin Associate, for travel arrangements and entitlements based on the organization’s rules and policies. Assists with Travel Authorizations related issued in VISION/FIORI and with Security clearance requests when required.

Management of Office Premises and Assets

• Ensures the safekeeping of annual physical inventory, prepares reports, including cost analysis, and recommends replacement/disposal of equipment and supplies.
• Reconciles physical inventory data with office records to ensure inventory taken is complete and identifies discrepancies for corrective action. Prepares annual reports on subjects for Mekelle Office.
• Maintenance of office store and storage
• Assists in all matters related to the implementation of security-related measures and maintenance of office premises.

Management of Operations related Service Contracts and the Petty Cash

• Monitors lease agreements, office related services contracts (security guards, office/guesthouse cleaning services, etc.) and timely alerts the Mekelle Office for necessary actions.
• Reviews and certifies invoices related to operations service contracts and initiates payments in coordination with Mekelle Office.
• Responsible for the petty cash and complies with all the organization’s requirements on the matter, including obtaining the necessary authorizations prior to disbursing funds, ensuring that funds are disbursed only for eligible expenditures and according to the petty cash limits, etc, and preparing timely reports to Mekelle office as appropriate.

Minimum Requirements:

Qualification:

• Completion of secondary education is required, preferably supplemented by technical or university courses in a field related to office/business administration and management, finance, accounting, or any other related field.

Experience

• A minimum of six [6] years of relevant professional experience at the national and/or international level is required. Work experience in an emergency duty station.

Language:

• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.