- Serve as a liaison between the MD, management, staff and the public. This includes receiving and screening the MD’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
- Maintain the MD’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements.
- Keep the MD advised of time-sensitive and priority issues, ensuring appropriate follow-up.
- Assist the MD in the development of agenda, material and briefings for meetings attended by the Managing Director for internal and external audiences.
- Attending meetings as required, taking notes and follow up on action items.
- Compose and prepare letters relating to routine correspondence for the MD’s signature.
- Handle printing, faxing, mail/ packages, copying, filing, and email/messages.
- Sort and triage mail; maintain e-mail and other address directories.
- Maintain paper and electronic filing systems.
- Maintaining and organize confidential files, documents, and records.
- Arranging domestic and international travel logistics including flights, accommodations, visas, and itineraries.
- Assisting in planning and coordinating special events, board meetings and executive retreats.
- Processing and track expenses, ensuring accurate and timely reimbursement.
- Other additional and/or alternative duties as assigned from time to time, including supporting other Executives/Board as needed.
Qualifications and Experience
- A detail-oriented individual, capable of managing self and working independently.
- Ability to exercise good judgment in a variety of situations, capable of prioritizing and making decisions.
- Exceptional writing, editing, and proofreading skills.
- Proficient computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
- Excellent administrative, organizational and time management skills
- Bachelor’s degree from a recognized institution
- Proven experience of three years as an executive assistant or in a similar role supporting senior level executives
