Provide an effective link between the program staff with support departments including Finance, Security, HR and Supply Chain.
Keep a record of all program meetings ensuring that all action points are documented and followed up.
Support relevant program staff with requisite requests including travel authorization, leave requests, advance requests, and liquidations, ToRs
Ensure that program expenditure is in line with project budgets, spending plans and procurement plans.
Reconcile program expenditure by grant and specific expenditure lines with actual project implementation ensuring that any changes and deviations are noted, documented, and authorized.
Record, track and summarize leave accruals, requests, and utilization for all program staff.
Provide administration support to the Deputy Director Programs and the Country Director.
Grant Management

Track reporting deadlines on all grants and ensure that relevant people make contributions on the deliverables on time in line with the reporting tracker.
Provide a link for the country team with the regional awards management team.
Ensure all requisite program documentation are kept up to date on OTIS and in country filling system.
Facilitate monthly review meetings with sector teams ensuring all project implementation tools are developed and reviewed monthly.
Organize country program level Project Cycle Meetings (PCM) on a quarterly basis and ensure project teams conduct monthly Project Implementation Meetings (PIMs).
Facilitate country program level Budget versus Actual (BVA) meetings on a quarterly basis and ensure project teams conduct monthly Budget versus Actual (BVA) meetings.
Communication

Ensure communication products including fliers and banners are designed and approved in line with donor visibility guidelines.
Lead in creating media content for the country program activities in consultation with the CD and DDP.
Draft and review communication to stakeholders as required for the country program ensuring that the communication is courteous and clear.
Review program reports and ensure they are of the expected quality before they are submitted to the regional office and the donors.
Regularly update the brand folder for the country program on the IRC website.
Contribution to Effectiveness of the Program

Work collaboratively with different programs for strengthening integration and cross-learning in programs
Proactively volunteer for various team activities
Show an eagerness to take on any other tasks assigned by the line manager.
HR Management

Support program team develop and maintain proper leave plans and leave trackers.

Qualifications

Skills and Experience

Relevant B. Sc. in communications, development studies, social sciences, or any relevant degree with experience of reviewing assessing, reviewing, and monitoring expenditures.
Very good command of spreadsheets.
Command of written English to produce documents and reports in good standard.
Ability to maintain good working relationship with colleagues and partners.
Experience in collecting and collating qualitative and quantitative data.
Ability to work with data collection and analysis software.
Accuracy and keen attention to details, to produce high quality documents and maintain good records.
Commitment to IRC values and principles
Knowledge of the local languages will be an added advantage.
Professional Standards. IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Commitment to Diversity and Inclusivity. IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer. We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.