Sub Awards Management:

• Participate in the development of the overall programmatic strategy and the strategy for the subawards program.
• Work closely with consortium-level subrecipient organizations to ensure they are issuing, managing and monitoring subawards in accordance with the HRA subaward manual.
• Ensure that Partners are complying with the procedures in approved HRA subawards manual, and that the annexes are being used as applicable.
• Update the HRA subawards manual as needed with input from MC HQ, assist COP/CM with requesting USAID approval of any updates
• Participate in the design of Request for Applications (RFA) or Application for Solicitation (APS), publication of RFAs/APS, issuing of RFA/APS packages to prospective applicants, manage the administrative process of receiving RFA/APS applicant and providing the applicants to the RFA/APS Review Committee.
• Administer competitive RFA/APS processes in accordance with the HRA subawards manual, for each RFA/APS, clearly defined and communicated steps for selecting, negotiating and awarding subawards.
• Responsible for the review of RFA/APS applicants’ budgets and budget narratives for completeness, cost realism and compliance with RFA/APS budget requirements.
• Responsible for pre-award financial review and other due diligence of apparently successful applicants.
• Coordinate selection of subaward agreement type, draft subaward and negotiate subaward agreements with selected subrecipients.
• Draft modifications to subawards, as needed.
• Develop and conduct subrecipient financial and compliance training workshops;
• Review subrecipient financial reports for correctness and completeness and ensure that reports are submitted on time.
• Develop subrecipient monitoring plans, conduct financial monitoring of subrecipients and prepare financial monitoring visit reports.
• Follow up on all subaward compliance issues and audits and document resolutions.
• Create and update/maintain subaward cards and enter subaward expenditure reports in Navigator.
• Maintain subaward files in accordance with the Field Finance Manual.
• Process subrecipient payments and reconcile subaward financial tracking to general ledger reports.
• Responsible for subaward financial close-outs, including ensuring that all requirements of the subaward agreement have been met and that subaward funds have been properly settled.
• Provide compliance guidance and consultations to subrecipients on a demand-driven basis.
• Assist the program team with assessing subrecipient organizational needs, so that the subaward process strengthens the ability of local NGOs/CSOs to meet world class standards.

Compliance:

• Ensure that HRA is executed in alignment with the prime award agreement and the applicable USAID regulations, staying abreast of changes in regulatory environment related to donor/grant compliance; update HRA procedures as necessary.
• Identify and communicate compliance risks associated with program implementation. Work with program teams ensure that program activities are designed to be compliant, while facilitating the achievement of the program objectives.
• Review HRA procurement and program transactions, contracts and other documents for compliance requirements and ensure these requirements are met.
• Prepare prior approval, waiver and other compliance requests to the donor. Assist subrecipients, as needed with subrecipient compliance requests to Mercy Corps.
• Prepare and maintain internal and donor compliance-related reports.

Influence & Representation

• Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
• Communicate effectively to ensure overall project targets and donor obligations are met.
• Interface with the (donor) representatives to convey information about programs as appropriate.
• Participate in sharing best practices with NGOs and governmental agencies.
• Consistently demonstrate flexibility, resilience and ability to maintain positive relationships and composure, even under difficult circumstances.
• Maintain high ethical standards and treat people with respect and dignity.
• Demonstrate an awareness of their own strengths and development

Security

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies. 

Organizational Learning 

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

• Mercy Corps team members are expected to support all efforts toward accountability, specifically
  to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

• Knowledge and Experience

  • A BA/S or equivalent in accounting or finance required; advanced degree preferred.
  • At least 7 years of relevant field or management experience of complex, multi-dimensional programming including administering small subawards in an international environment.
  • At least 4 years’ experience in grants management as well as an understanding of USAID,regulations required.
  • Demonstrated experience and skill with administrating solicitations for subawards, assessing potential subrecipients and the proven ability to oversee a team that is responsible for monitoring subrecipients.
  • Strong skills and experience working with donors to obtain approvals and waivers as necessary for compliance with donor regulations.
  • Prior management experience and strong organizational skills.
  • Advanced computer skills in MS Office programs, particularly Excel.
  • Effective verbal and written communication, multi-tasking, organizational and prioritization skills.
  • Excellent oral and written English skills required;
  • Ability to work effectively with an ethnically diverse team in a sensitive environment.
  • Previous experience in insecure environments