Responsibilities

Provide oversight for project implementation

Manages processes associated with project implementation

Manages relationships related to the project implementation, including with vendors, donors, local authorities, partners, and employees

Remain alert and responsive to any safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding Policy

Contributions:

Workplan: improve, finalize and monitor costed work plans and spend-out plans; support in finalizing and monitoring the logic frame and Monitoring & Evaluation (M&E) plan

Project activities: design project activities (e.g., objectives and structure of activities); lead and/or deliver project activities; coordinate with trainers in the design and delivery of project activities

Reporting: review and finalize project documents (e.g., presentations, and agenda); finalize donor reports; review and finalize monthly and activity reports before sharing; review General Ledger (GL) and support country finance team (CFT) in producing financial report

Compliance: coordinates with the appropriate country management team members in ensuring project, finance, and logistics staff follow donor rules/regulations; ensure donor compliance; lead capacity-building sessions to streamline rules and regulations

Finalize the procurement plan and coordinate with project vendors (e.g. hotel, catering, transportation, etc.)

Financial management: ensure project financial health; lead regular Budget versus Actual (BvA) meetings; ensure the BvA is right; ensure budget revisions are done as needed.

Subaward management: Provide technical review of partner documents; lead communication with partners; provide oversight to partner work plan and key deliverables; lead partner capacity assessment and partner selection.

Performance management: Interface with staff across all departments on regular basis

External engagement: Maintain regular communication with donors (e.g., 4 corner meetings, reporting, etc.); meet with local authorities and other key stakeholders as needed to facilitate approvals and generate buy in; meet with partner leadership and conduct regular meetings

Program management, quality and project design: Coordinate with Design, Monitoring & Evaluation (DM&E), Grants Management System (GMS), and Country Manager (CM) in the organization of reflection sessions

Provide inputs to strategy development and planning related to technical area of work

Technical review of strategy and Objectives and Key Results (OKRs)

Infuses organizational values into all work

Competency Behavior Indicators (Knowledge, Skills, and Abilities):

Manages overall strategy and vision. Provides functional and program/project management. Anticipates and plans for needs and takes action accordingly. Provides guidance to direct reports or matrixed team members.

Develops and maintains collaborative relationships with vendors, organizations, professional associations, partners, funders, and Search’s network of experts critical to the area of purview.

Modifies a planned course of action in response to new information or new circumstances.

Responds to changing circumstances and expectations readily.

Articulates Search/function program/project goals and objectives within and external to Search. Develops program objectives that reflect broader Search strategies and approaches.

Provides input for standards across functions globally within Shared Services teams and with a view from a multicultural perspective that reflects consideration of other cultures, other viewpoints, and other ways of doing things.

Overcomes obstacles using ethical practices; formulates and evaluates morally and ethically justified solutions.

Assesses risks and opportunities to lead decision makers to a favorable outcome.

Checks the accuracy of one’s own and others’ work and sets up systematic checks and balances to support content and data integrity.

Has knowledge of project management tools including technology as resources for efficiency and reduction of stress.

Works with employees to set and communicate performance standards that are specific and measurable.

Anticipates the consequences of situations and plans accordingly.

Analyzes the costs, benefits, risks, and chances for success in making a decision.

Provides coaching and mentoring to staff.

Type and Nature of Contacts:

Routinely coordinates with colleagues and consultants on-site and in the field and resolves problem situations with tact.

Represents, as assigned, selected programs or projects and other organizations, including donors, vendors, and international and local partners.

Interacts with the country office and regional staff.

Edcation and Experience:

Advanced university degree  in Peace and Conflict Studies, International Relations, or a related field

A minimum 9 years’ experience in the design, implementation, and/or evaluation of projects, including experience managing donor-funded projects. Experience in managing Global Affairs Canada-funded projects is an advantage.

Demonstrated high-level interpersonal and cross-cultural skills, including the ability to build collaborative relationships internally and externally with sensitivity to cultural, ethnic, social and political issues.

Outstanding written and oral communication skills in English and Amharic; any other language (Oromo, Somali, Tigrinya, Afar) is an advantage

Thorough understanding of conflict trends in Ethiopia, national efforts on peace and conflict resolution, and relevant stakeholders in the peace and security space

Experience working in an International NGO within Horn of Africa is an advantage

Working Conditions and Physical Requirements:

Usual office environment conditions; ability to travel to Kenya & Somalia at least 20%.