Responsibilities

Coordinates program implementation activities and documents lessons learned.

Follows up on activities for completion of a plan or seeks collaborative input from colleagues internal and external to the Program Implementation team.

Contributions:

• • Workplan: articulate  and regularly update a detailed costed work plan and activity plan that tracks outputs
  • Reporting: lead and coordinate the development of reports (presentations, donor reports, monthly reports, activity reports etc.); upload and update records in the Grants Management System
  • Compliance: draft memos relevant to rules and regulations; and support project staff in understanding regulations
  • Financial management: monitor project budget-lines and Budget versus Actuals
  • Partnership management: maintain good relationships with relevant authorities in Addis Ababa, as well as other target areas in Ethiopia, ensuring they are kept up to date about Search’s programming and engage them as needed. Establish local partnerships, including with sub-awardees, and support their capacity building, work plan, budget, and contract while managing their compliance
  • Create the procurement plan and ensure it is followed. Coordinate with project vendors (e.g., hotel, cater, printing, transportation, etc.)
  • Personnel Management: supervise Interns and Assistants as assigned, support in building staff capacity as needed, provide support in the recruitment of staff as needed
  • External Engagement: Coordinate with partner staff in project implementation and activities, ensure effective communication with project stakeholders, draft materials for stakeholders (donor/partners/target groups)
  • Note and record challenges and lessons learned from project implementation via activity and monthly reports, and support the identification and preparation of communications materials to share key lessons and project results
  • Infuse organizational values into all work

Competency Behavior Indicators (Knowledge, Skills, and Abilities):

• • Initiates brainstorming or problem-solving meetings. With time in the job, develops skills for analyzing and communicating program successes and failures; reports lessons learned to the team and other members.
  • Articulates project goals and objectives within Search and to external audiences.
  • Demonstrates appreciation for diversity of thought. Builds cross-functional relationships with other functional departments.
  • Demonstrates ability to be adaptable and willing to confront and change own ideas and preconceptions with the resiliency and flexibility to make changes based on hearing a diversity of thoughts.
  • Drafts team documents, briefing materials, and presentations. Articulates program/project objectives and how they fit into a team’s goals and/or Search’s mission and adapts to the communications setting.
  • Applies standards, identifies areas for standardization, and coordinates across functions from a multicultural perspective that reflects consideration of other cultures, other viewpoints, and other ways of doing things.
  • Takes into account the environmental landscape, assesses one’s own and others’ viewpoints in their environment, and proposes solutions from an ethical perspective.
  • Recognizes the options available for solving problems, conducts analyses, and calculates metrics and other technical tools to support informed decision making.
  • Conducts Quality Control of team documents, briefing materials, presentations, and systems data. Carefully reviews and checks the accuracy of information in work reports, management information systems, or with other individuals and groups. Checks the accuracy of one’s own and others’ work. Proactively informs management of potential risks and concerns; suggests resolutions.
  • Independently prioritizes time to reach deadlines and reaches end results of assignments with ability to accomplish multiple steps with limited to no supervision.

Type and Nature of Contacts:

• • Routinely coordinates with colleagues and consultants on-site and in the field and resolves problem situations with tact.
  • Represents Search, as assigned, vis-a-vis other organizations, including vendors and local partners.
  • Interacts with country and regional staff.

Education and Experience:

• • Bachelor’s degree in conflict and peacebuilding studies, international relations, political sciences, or related field
  • A minimum of 6 years’ experience in the design or implementation of projects in the peacebuilding, media, or development field
  • At least 3 years’ experience in media/digital peacebuilding/technology for social change
  • Computer literate and experience using MS Office packages
  • Cross-cultural sensitivity & experience
  • Experience working in an International NGO within the Horn of Africa is an advantage
  • Outstanding written and oral communication skills in English and Amharic; any other language (Oromo, Somali, Tigrinya, Afar) is an advantage
  • Thorough understanding of conflict trends in Ethiopia, national efforts on peace and conflict resolution, and relevant stakeholders in the peace and security space

Working Conditions and Physical Requirements:

• • Usual office environment conditions; ability to travel to Kenya & Somalia at least 20%.