Duties and Responsibilities:

Is responsible for pouch dispatch documentation, distribution of interoffice mail, incoming pouch, outgoing mail materials and overnight express services.
Prepares tags to identify destinations, dates, airline carrier, and correct pouch numbers, summary of enclosures for each destination.
Estimates number of pouches. Prepares daily pouch log reflecting the number of pouches, weights, etc. for scheduled airlines destinations and airlines.
Tracks the distribution of all mail as well as pouch service.
Ensures that all items received through the incoming pouch for intra-shipment, outgoing pouch, and in outgoing mail units, are accurately recorded.
Signs for valuable items to be shipped via pouch and outgoing mail unit, identifies and sorts items to be shipped by pouch, by mail or by contracted shippers.
Ensures timely distribution of urgent mail.
Delivers by hand, sensitive and urgent letters to embassies, government ministries, UN Agencies and NGOs, etc.
Ensures timely distribution of conference documents.
Receives all official, personal and confidential mail and packages, addressed to United Nations Mechanism for International Criminal Tribunal, delivers, and maintains accurate records.
Receives certified mail, registered mail, express mail, mail from permanent missions, courier deliveries, and other personal mail; prepares log sheet and forwards to the appropriate offices.
Assists unit supervisor to open and inspect items intended for dispatch to ensure that all are following pouch and mail regulations.
Delivery and collection of travel document to Arusha Immigration office.
Assist IRMCT staff in the registration at Tanzanian Revenue Authority and obtaining of Tax Identification numbers.
Performs other ad hoc tasks as required.

Qualifications/ special skills:

Education:

High school diploma or equivalent.

Experience:

Minimum of two (2) years of responsible experience in handling mail, pouch registry operations or related area.

Language:

English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of the other highly is desirable.