Greets guests over the phone in a friendly, courteous manner
- Records reservation information accurately; identifies and records group and transient business codes
- Informs other departments of VIP arrivals
- Identifies commissionable reservations and secures required information
- Records and processes deposit information
- Identifies and records special billing instructions; approves credit after consultation with the Reservatios Manager
- Files all reservations in a systematic order for easy referral
- Contributes to maximum occupancy of the hotel by assisting in maintaining accurate inventory control for rooms
- Records requests for special accommodations and suites
- Advises and assists Revenue Manager to notify the Worldwide Reservations Centre of rates and availability status
- Assists with the preparation of the forecast and VIP list
- Achieves maximum occupancy and average rate by utilizing yield management
- Uses up-selling techniques
- Handles all special requests appropriately
- Pre-blocks all special requests or VIP accommodations accurately
- Keeps Reservations Manager informed of new group bookings
- Utilizes guest history files for personalized service at the hotel
- Maximizes customer satisfaction and hotel revenue by promoting hotel restaurants and other services and facilities to guests
- Deals with assigned incoming correspondence, faxes and reservation messages in a timely and accurate manner
- Acknowledges assigned reservation faxes and messages
- Ensures all Daily/Weekly & Monthend Reports are signed off by RM and filed accordingly.
