Senior Operations Officer at Impact Network, Katete, Zambia

Field Operations oversight

Ensure the operations field staff are meeting or exceeding agreed targets
Identify training needs, contribute to training preparation and delivery
Promote efficiency in the attainment of organizational objectives
Conduct at least one filed visit per week, to check for compliance and consistent standards across all sites
Review the equipment and school supply data to minimize gaps in availability
Monitoring field data and reports and make data-driven suggestions for efficiency and effectiveness
Ensure the operations team budgets and financial reports are accurate and submitted timeously
Monitor the solar systems at all Impact schools to ensure longevity and security
Assisting with the recruitment and onboarding process in the operations department

Admin and Logistics

Procurement

Coordinate material and resources allocation across all the sites
Follow Impact Network’s financial procedures to ensure strict procurement discipline and compliance
Ensuring 3 quotations are collected for any procurement
Prepare a comparative bid for submission
Commence purchasing upon receiving approval
Help manage relationships with suppliers
Ensure that payments are made according to Impact Network’s financial procedures
Maintain the asset register and update it with any procurements

Requirements:

Candidates should have a relevant university degree or diploma
A minimum of 2-years applicable work experience
Excellent organizational and leadership ability
High competency in Microsoft Office and sharp analytical skills with the ability to navigate data sets
Outstanding communication and negotiation skills in English and Cinyanja, both written and verbal
Experienced in working within a target driven environment
Ability to follow internal and external processes and multitask
Thoroughness, accuracy and attention to detail when accomplishing all tasks
Exceptionally organized with strong time management skills and the ability to meet deadlines
Problem-solving aptitude and the ability to troubleshoot
Ability to build effective working relationships and present diplomatic solutions to obstacles encountered
Punctuality, reliability and the ability to adapt to changing priorities and deadlines
Strong ethics and ability to manage confidential information
Strong inter-personal skills, internal motivation and awareness of own limitations are essential
Experience managing a team and projects within a rural NGO setting an advantage

Impact Network