To provide administrative and records management support to ensure effective management of the legal department in their day-to-day tasks.

Main Responsibilities:
• Assist in devising and implementing legal records management process and system to ensure that data is accurate, stored securely for the correct amount of time, accessible to the appropriate people and disposed of in line with the policy requirements.
• Maintain and manage incoming and outgoing documents registers.
• Filing, organizing, scanning, and copying of legal documents.
• Scheduling of stakeholder’s meetings with the head of department and other units in the bank.
• Organizing departmental meetings and taking of minutes
• Processing and following up of invoice payments for the external counsels.
• Attend to all legal guests /clients and directing them to the relevant unit for support.

• Ensure timely serving and filing of documents with the court and other registries ahead of deadlines.
• Draft routine letters/Memos as per guidance
• Manage the office and store arrangement and order stationary through the system.
• Dealing with enquiries and requests for information, including queries from other departments within the bank.
• Ensure that legal and administrative requirements, regulations/policies are complied with such as classifying and indexing records, writing reports, and archiving or destroying data/records maintained by the department.
• Train staff who need access or have responsibility for maintaining records.
• Keep up to date with legal requirements on data storage and protection.

Knowledge and Skills:
• Office Administration
• Conversant with standard computer applications
• Records management.
• Administrative skills.
• Highly organized and efficient
• Ability to be professional and courteous.
• The ability to work in a team.
• Strong sense of discretion
• Ability to prioritize.
• Excellent written and communication skills

Qualifications and Experience:
• Bachelor’s Degree in Records Management, Business Management, Law, or related field from a recognized Institution.
• At least 3 years’ experience working in an administrative/records management role in a large organization.