Key Responsibilities:
1.0 Business support:
§ Ensure smooth day-to-day running of the office. Seeing to it that the office premises and
office rooms are in good working condition for office-based operations. Seeing to it that the
lighting and electricals, plumbing and water supply, and related working conditions are in
good state.
§ Keep an up-to-date inventory of office assets (machinery, equipment and devices, furniture,
and fittings).
§ Keep schedules and deadlines on BasicNeeds-Ghana’s legal compliance, including prompt
filing of annual statutory and regulatory returns and timely renewal of business operating

licenses, software licenses, vehicle roadworthy and insurance certificates, and vehicle
maintenance/ servicing schedules
§ Maintaining correspondence and related engagements with third parties/ external persons.
2.0 Risks and safeguarding:
§ Keep up-to-date organisational risk management register.
§ Promote compliance with safeguarding principles and standards, promptly dealing with and
reporting on any safeguarding infractions to the relevant authorities of the organisation
3.0 Human Resources/ personnel:
§ Support the recruitment and induction of staff employed to the organisation
§ Open and keep up-to-date staff personal/ personnel files
§ Support the Executive Director to promote and ensure team spirit and strong sense of
teamwork. Assign drivers and vehicles for project staff field work and other official trips.
§ Supervise support staff
§ Maintaining personnel related correspondence and scheduling staff team meetings,
including induction and exit debriefing meetings.
4.0 Information, Communication, Technology (ICT) support
§ Help with securing recommendations for specifications for ICT equipment (computers,
printers, scanners, LCD projectors, etc)
§ Oversee the periodic servicing and timely replacement of ICT equipment
§ Support with the procurement of ICT equipment/ devices.
5.0 Stores and procurement
§ Oversee management of the stores by the General Services Officer, ensuring compliance
with store receipts and issuances
§ Chair and or serve as a member of the purchases and procurement committee
6.0 Any other duties you may be required to perform
§ Representation/ delegated authority
Other requirements
Applicants must be willing and committed to working with persons living with mental health
conditions, with limited English language literacy and numeracy, in deprived communities, and
abiding by safeguarding principles and standards, and with no criminal record.
Females are encouraged to apply. Successful candidates must be ready to start work within three
calendar months from date of notice of offer of employment