Major Responsibilities
Project management
• Create and track contracts, purchase orders, invoices, payments, and funds transfers.
• Track project revenue/spending against budgets.
• Schedule and coordinate meetings (e.g., monthly and quarterly Dioptra consortium working group, BUR team weekly meetings), including notetaking, follow-up engagements, and tracking action points.
• Maintain consortium folders, coordinate with consortium partners to migrate all folders to a secure workspace.
• Ensure users adhere to project and knowledge management guidance and, as needed, revise guidance.
Software management
• Support consortium partners with software configuration, troubleshooting, and user queries.
• Manage software sprints according to budgets and timelines.
• Coordinate with consortium partners and software developers to test software features, issues, and fixes.
• Facilitate communication of software technical details between consortium partners and software developers.
• Coordinate with internal stakeholders to ensure data accuracy and data protection within the software.
• Update software documentation with new release notes and help pages.
• Update the BUR and Dioptra websites.
Communications and reporting
• Track reporting requirements
• Draft reports and communications collateral
• Copy-edit public-facing collateral (e.g., research reports)
Job Requirements
Work Experience
• Bachelor’s degree in related field, or one or more of the positions’ focus areas, or equivalent professional experience;
• 2-3 years of similar work experience.
Demonstrated Skills and Competencies
• Experience in large projects with multiple stakeholders at various organizational levels, including managing schedules and task priorities;
• Demonstrated proficiency in Excel spreadsheet data organization and analysis skills, for the purpose of validating/troubleshooting Dioptra analysis;
• Experience supporting budgets and in finance system and software management;
• Highly organized with proven time and project management skills;
• Excellent communication skills, including ability to provide feature demonstrations;
• Strong writing skills including demonstrated ability to write for non-technical audiences with a focus on advocacy;
• Ability to work as part of a remote team across time zones, cultures, and contexts;
• Excellence communication skills, cultural sensitivity, flexibility, ability to improvise, team player;
• Commitment to IRC’s core values.
