Reporting to Senior Operations Manager of the Global Energy Program, you will integrate equity into your work. This is a new position within the Global Energy Program. You will work with the Energy team leadership, you will create and deliver the Global Energy Program’s strategy for in-person, hybrid and digital events. This includes managing and delivering multiple large meetings, conferences, summits, and related events for high-profile stakeholders, donors, and more. For example, this role will lead planning and operations for large, highly produced global summits on the energy transition that bring together leaders from government agencies, renewable and clean energy companies, financial institutions, other private sector actors and NGOs. You will be supported by the Global Energy Program Communications and Engagement team, and WRI’s Institutional Communications & Events team.
What will you do:
Manage and oversee the organization of in-person, hybrid and virtual conferences, summits, meetings, and related events and meetings for the Global Energy Program
Manage all logistical and administrative aspects of meetings; including researching venues or virtual platforms, suppliers and contractors; negotiating all costs and contracts; and establishing effective relationships with external vendors and suppliers
Manage/monitor all aspects of conferences and travel budget expenditures
Work closely with communications professionals to manage creative assets, book photographer/videographer, archive photo/video and archive other digital and physical materials (invites, program books)
Curate event content in collaboration with subject matter experts
Recruit and manage speakers by coordinating and maintaining schedules and communication to speakers
Serve as the day-to-day manager on all large events, including virtual, in-person and hybrid (in-person+ virtual) events, small member receptions, conference side events, and forums
Establish strong working relationships with Global Energy Program contacts to enable their successful attendance at meetings and events
What will you need:
Education: You have a completed bachelor’s degree in a field related to business, international development, public administration, or international affairs. Relevant work experience in lieu of degree is accepted
Experience: You have a minimum of 7 years of full-time relevant experience in event management or project management preferably in a non-profit or government setting
Experience organizing and managing meetings and events for high-level attendees
Experience working with international teams on projects involving international donors or partners
Experience managing complex projects and detailed and complex budgets
Experience of developing strong working relationships internally and externally
Must be able to travel 4-5 times per year (domestic and international travel)
Comfortable supporting teams in various time-zones
Languages: You will have written and spoken proficiency in English. Other languages are a plus.
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization
What we offer:
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
Commitment to hybrid working model with flexible working hours
Generous leave days that increase with tenure
For US position, we offer: Medical Coverage, Dental Coverage, Vision Coverage, retirement plan access and employer contribution, Paid Time Off
